Temp EA

Job Description This Executive Assistant role supports multiple Directors in Accounting and plays a critical part in enabling a high‑performing, fast‑paced organization. You will manage a high volume of complex administrative tasks, including sophisticated calendar management, domestic and international travel coordination, expense processing, and the planning of events such as team meetings, town halls, and other department gatherings. The position requires a customer‑obsessed, highly motivated professional who can operate with minimal guidance, handle confidential information with discretion, and partner effectively with senior leaders. Responsibilities Provide comprehensive executive support to multiple Directors in Accounting, ensuring their day‑to‑day operations run smoothly and efficiently.
Manage complex calendars for several leaders across multiple time zones using Microsoft Outlook, including scheduling, rescheduling, and prioritizing meetings and events.
Coordinate and manage extensive domestic and international travel, including flights, accommodations, ground transportation, and visa arrangements as needed.
Prepare, submit, and reconcile expense reports, ideally using Concur, ensuring accuracy, timeliness, and compliance with company policies.
Organize and execute team events, town halls, and other internal meetings, including logistics, invitations, materials, and on‑site coordination.
Support the planning and execution of meetings at headquarters and other locations, including managing later‑day schedules when required for events or leadership meetings.
Maintain a high level of professionalism and discretion when handling confidential information and interacting with senior professionals inside and outside the organization.
Draft, edit, and proofread correspondence, presentations, and other documents, ensuring clear, concise, and professional communication.
Insist on the highest standards in all administrative processes, continuously seeking ways to improve efficiency and quality.
Support process improvements within the executive support function, and contribute ideas to streamline workflows and enhance productivity.
Maintain organized records, files, and documentation related to meetings, travel, expenses, and events.
Essential Skills At least 5+ years of experience supporting senior leaders or senior management in an executive assistant or similar administrative role.
Demonstrated experience managing complex calendars for multiple leaders across several time zones using Microsoft Outlook.
Proven event planning experience, including organizing team events, town halls, and leadership meetings.
Hands‑on experience coordinating domestic and international travel, including arranging visas and handling last‑minute changes.
Excellent PC skills with strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Impeccable attention to detail and the ability to complete a high volume of tasks and projects with minimal guidance.
Ability to make smart, timely decisions and to react with appropriate urgency to situations requiring quick turnaround.
High levels of integrity and discretion in handling confidential and sensitive information.
Commitment to insisting on the highest standards in work quality, accuracy, and professionalism.
High school diploma or equivalent as a minimum educational requirement.
Work Environment This is a full‑time, on‑site Executive Assistant II position based in a corporate office environment. The standard schedule is Monday through Friday, generally from 9:00 a.m. with flexibility to skew later for events and headquarters meetings as needed. The role requires approximately 40 hours per week with no overtime expected. You will use tools such as Microsoft Office, Outlook, Concur, and potentially SharePoint on a daily basis. The organization promotes a culture of inclusion, with employee‑led affinity groups, ongoing learning experiences, and a strong focus on mentorship and career growth. Work‑life balance is highly valued, with an emphasis on productivity and well‑being rather than time spent online or in the office.
Job Type & Location This is a Contract position based out of Seattle, WA. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
401(k) Retirement Plan - Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Employee Assistance Program
Application Deadline This position is anticipated to close on Jun 18 2026.
Equal Opportunity Statement The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Reasonable Accommodation If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io Intelligence (AI) Use We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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