Head of Facility Management

The Facilities Manager is responsible for managing the planning, construction and maintenance of equipment, machinery, building and facilities at CareOregon-owned buildings. This position plans, budgets and schedules facility modifications, including estimates on equipment, labor, materials and other related costs. This position also assists with the review of leases and real estate purchase contracts from a facilities perspective, as well as manages staff and contractors.

Bonus Target Bonus - SIP Target, 5% Annual

Please use the internal Workday site to submit an application for this job.

Essential Responsibilities Manage the preventive maintenance program of facility equipment, including HVAC, within the confines of an annual budget.

Ensure up to date records for all state, federal, and insurance semi-annual and annual inspections.

Oversee and/or coordinate construction and maintenance activities, including structural, mechanical, plumbing, and electrical.

Manage the activities of all outside contractors and vendors who are working in the facility, including custodial services; serve as the primary point of contact with external project managers.

Inspect construction, installation, and repair progress.

Develop and maintain a planned maintenance program for all equipment requiring maintenance.

Develop and maintain a rolling two-year Facilities Management Plan.

Develop and administer an annual facilities maintenance budget.

Plan, budget, and schedule facility modifications and cost reduction programs, including cost estimates.

Assist with reviewing and interpreting building leases, terms, and real estate purchase contracts.

Liaise with building management of facilities where CareOregon employees work in non-CareOregon buildings.

Assist with space planning activities.

Employee Supervision Manage team and recommend team direction and goals in alignment with the organizational mission, vision, and values.

recruit and hire, using an equity, diversity, and inclusion lens.

provide support toward employee development.

Incorporate guidance from CareOregon equity tools into people leadership, planning, operations, evaluation, and decision making.

Ensure team adheres to department and organizational standards, policies, and procedures.

Evaluate employee performance and provide regular feedback to support success; recognize strong performance and address performance gaps and accountability (corrective action).

Required Experience and/or Education Minimum 6 years’ experience and responsibility in facilities maintenance and/or management

Knowledge, Skills And Abilities Required Knowledge Strong working knowledge of electrical, mechanical, and HVAC systems

Knowledge of or ability to quickly learn and maintain current knowledge of applicable local building codes and OSHA regulations, as well as all current health and safety regulations

Strong administrative and budgeting skills

People management skills, including the ability to effectively coach and motivate others

Ability to read and interpret documents such as building leases, budget documents, invoices, manuals, and instructions

Ability to use basic office software applications for planning and budgeting information, including Microsoft Word and Excel

Ability to identify and manage multiple priorities; Ability to work occasional evening and weekend hours

Ability to accept direction and feedback, as well as tolerate and manage stress

Ability to travel to CareOregon’s 315 building in Portland, Oregon within one hour in the event of an urgent need

Working Conditions Work Environment(s): Indoor/Office, Community, Facilities/Security, Outdoor Exposure

Hazards: May include, but not limited to, physical, ergonomic, chemical, and biological hazards.

Equipment: General office equipment

Travel: Ability to travel to CareOregon’s 315 building in Portland, Oregon within one hour in the event of an urgent need. May include occasional required or optional travel outside of the workplace; the employee’s personal vehicle, local transit or other means of transportation may be used.

Work Location: Office - 4 days/week, facilities

If you receive an offer of employment for this position, it is contingent on the satisfactory completion of a pre-employment background check, immunization review, and drug screen (including THC/Marijuana). CareOregon is a federal contractor and must comply with all federal laws.

This includes competitive pay, bonus opportunity, and a comprehensive benefits package. Eligibility for bonuses and benefits is dependent on factors such as the position type and the number of scheduled weekly hours. CareOregon offers medical, dental, vision, life, AD&D, and disability insurance, as well as health savings account, flexible spending account(s), lifestyle spending account, employee assistance program, wellness program, discounts, and multiple supplemental benefits (e.g., voluntary life, critical illness, accident, hospital indemnity, identity theft protection, pre-tax parking, pet insurance, 529 College Savings, etc.). We also offer a strong retirement plan with employer contributions. Employees may also receive paid holidays, volunteer time, jury duty, bereavement leave, and more, depending on eligibility. Non-benefits eligible employees can enjoy 401(k) contributions, Paid State Sick Time, wellness and employee assistance program benefits, and other perks. The organization selects the best individual for the job based upon job related qualifications, regardless of race, color, religion, sexual orientation, national origin, gender, gender identity, gender expression, genetic information, age, veteran status, ancestry, marital status or disability. The organization will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation will impose an undue hardship on the operation of our organization.

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