Virtual EA

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Executive Assistant
What You’ll Be Doing: The Executive Assistant will serve as the executive’s right hand, increasing their effective capacity by organizing time, attention, commitments, information, and the working environment around the highest-value priorities. This role will provide traditional executive support across calendar management, scheduling, travel, meeting preparation, coordination, and follow-through, while also taking broad ownership of the day-to-day operation of a new office and studio.
This is a highly proactive, ownership-oriented role responsible for creating structure where it does not yet exist, building repeatable processes, coordinating people and projects through changing information, and continuously reducing operational friction. The expectation is that the Executive Assistant will anticipate needs, exercise independent judgment, identify and resolve issues, and build systems that allow the executive and broader operation to function more effectively with less direct intervention. -Manage the executive’s calendar, priorities, scheduling, travel, and logistics.

• Coordinate internal and external communications, meetings, people, and projects on behalf of the executive.
• Manage day-to-day office and studio operations, ensuring the environment is organized, functional, and ready to support ongoing business activities.
• Support the development and buildout of the new office and studio, including vendors, timelines, logistics, technology, physical-space needs, and other operational requirements.
• Oversee office supplies, equipment, technology, and recurring operational needs.
• Coordinate guest, meeting, and other office/studio logistics.
• Maintain systems for information, documents, contacts, decisions, and follow-up.

Take on additional responsibilities as the needs of the executive, office, and studio evolve.
Comfortable operating in ambiguity and creating structure where none exists.

• able to think downstream and identify needs, dependencies, risks, and follow-up before they become urgent.
• Strong discretion and judgment when handling sensitive business and personal information.
• Required Experience:2+ years of experience as an Executive Assistant or a related role

Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.

• Annual bonus
• We match up to 3.5% of your 401k contributions , ensuring your retirement savings grow alongside your career.
• 6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.
• Invest in your future with our Employee Stock Ownership Plan , where company contributions fund your retirement plan with company stock. Reimbursements for a portion of personal cell phone and internet usage for eligible employees.
• Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career.
• Through our charity sponsorships, you can make a positive impact on communities worldwide. Potential for quarterly KPI bonuses.

The base salary range is $30hr-$37.50hr, plus bonus potential.
The posted salary range in this job posting reflects data based on California's cost of labor analysis. please click here to find the pay differential in your state of residence if the role is remote.

A Note to Recruiting Agencies: At Golden Pet Brands, we handle all hiring through our internal Talent Acquisition team. Golden Pet Brands will need written approval and a signed agreement before submitting any candidate info for a specific job opening. When looking for a job, please be aware of cyber criminals, fake domains, and fraudulent job offers. Golden Pet Brands recruiters will only contact applicants from our official company e-mail domain, (View email address on click.appcast.io) or through our internal Applicant Tracking System, Greenhouse. In addition, Golden Pet Brands recruiters will never send you checks, or ask you to disclose personal financial details.