Substitute secretary - school

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
5/19/2026
Location:
County Wide-Hampshire County Schools
Closing Date:
05/26/2026
County:
Hampshire County Schools POSITION: Executive Secretary
Secretary II/III

IMMEDIATE

SUPERVISOR: Principal

FLSA STATUS: Non-Exempt

EMPLOYMENT

TERM: Minimum 200 days annually, pursuant to WV Code §18A-4-8; extended employment days may be established by HCBOE

SALARY : Pursuant to WV Code §18A-4-8a, in accordance with Hampshire County Salary Schedule, Pay Grade B, C, D or E; commensurate with experience and education level plus competitive benifits package equal to approximatly 35% of direct compensation.

EVALUATION: Performance in this position will be evaluated by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and HCBOE Evaluation Policy for Service Personnel

JOB SUMMARY: The Secretary position required performance of a variety of complex secretarial and clerical work in a school or departmental location.

Pursuant to WV Code §18A-4-8:

• Secretary II' means personnel employed in any elementary, secondary, kindergarten, nursery, special education, vocational or any other school as a secretary. The duties may include performing general clerical tasks, transcribing from notes or stenotype or mechanical equipment or a sound-producing machine, preparing reports, receiving callers and referring them to proper persons, operating office machines, keeping records and handling routine correspondence. There is nothing implied in this subdivision that would prevent the employees from holding or being elevated to a higher classification; 'Secretary III' means personnel assigned to the county board office administrators in charge of various instructional maintenance, transportation, food services, operations and health departments, federal programs or departments with particular responsibilities of purchasing and financial control or any person who has served for eight years in a position which meets the definition of 'secretary II' or 'secretary III'.
• Executive Secretary' means a person employed as secretary to the county school superintendent or as secretary who is assigned to a position characterized by significant administrative duties.

QUALIFICATIONS:

High School diploma or equivalent, pursuant to WV Code §18A-2-5
Criminal background check conducted pursuant to WV Code §18-5-15c
Meet the definition of "Qualifications" in WV Code §18A-4-8b
Demonstrate competency, pursuant to WV Code §18A-4-8e (state approved competency test) as required.
Employed within the school system for the past five (5) years ( Executive Secretary only )
PERFORMANCE RESPONSIBILITIES: (Additional duties may be assigned)
To perform this job successfully, and individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintains confidentiality, unquestionable integrity
Dress is appropriate and conforms to safety standards
Speak clearly and concisely both in oral and written communication
Must have strong communication and interpersonal skills
Greets visitors, answers phones, responds to inquiries and accurately routes messages
Deals extensively with staff and community
Perform duties in full compliance with county requirements and Board policies
Demonstrate knowledge of Board policies and administrative guidelines as they relate to assignment
Complies with State Law and County policies and regulations
Plan and prioritize his/her daily activities and anticipate job responsibilities that need to be performed
Complete tasks efficiently and accurately with minimal supervision, resolve problems, and operate office efficiently in absence of the supervisor/principal
Serves in a liaison capacity between the building/program and the public
Effectively present information and respond to questions from administrators, staff, and the general public
Ability in working effectively with administrators and other staff personnel
Establishes and maintains effective relationships with students, staff, and community
Keeps administrator(s) informed of all aspects of building/program requirements
Able to add, subtract, multiply, and divide in all units of measure consistent with the duties of the position
Able to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position
Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Interpret a variety of instructions furnished in written, oral diagram or schedule form
Provides secretarial, bookkeeping and administrative support
Excellent keyboarding skills required with good grammatical spelling and punctuation
Produce reports or process purchase orders using the county accounting system
Can produce accurate work with frequent interruptions
Write accurate reports, business correspondence consistent with the duties of this position
Prepares accurate written communications, as directed
Accurately prepares county, state, and federal reports from raw data, which includes generating charts and graphs on the computer as necessary
Willing to learn and utilize new software programs as systems are upgraded, including but not limited to, the development and maintenance of database files, spreadsheets, and word documents
May schedule the facilities/coordinate and make necessary arrangements for activities and/or meetings
May be responsible for scheduling of professional trips and/or in-services
Maintains inventory of supplies and equipment
Ensures that effective office procedures are established and maintained
Complies with State Law and County policies and regulations
Multi-task; manage many responsibilities simultaneously
Perform other duties as assigned by the superintendent/administrator/principal

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee frequently is required to walk, use fingers, tools, and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. While performing the duties of this job, the employee may frequently lift and/or move at least 50 pounds such as to lift files and paper. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most commonly, the educational setting is indoors with outdoor settings for recess and field trip activities. The noise level in the work environment is quiet to loud (40-90 dB) depending on the assignments of the position. The employee continuously is interacting with the public, students and staff.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substances which effect employee productivity, safety, or judgment in the workplace will not be tolerated.