Flex Part Time EA

Provide administrative support to the CEO and COO by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. In addition, this position will assist with developing and maintaining community outreach relationships and events.

Responsibilities

Manage the daily calendar and email correspondence in support of the CEO and COO.

Act as the point of contact between senior management, staff, and community organizations.

Make travel, meeting, and event arrangements as needed.

Coordinate meetings and conference calls.

Coordinate the preparation of board meeting and board committee materials, including meeting minutes.

Assist in event planning and execution.

Assist with preparation and submission of grant applications and reports, as needed.

Handle requests and queries appropriately.

Serve as the Northern California representative and liaison to community organizations as assigned.

Oversee portions of the NorCal website related to compliance responsibilities.

Assist in the preparation of staff meetings; prepare meeting materials, organize virtual setup, and take meeting minutes; transcribe and distribute meeting minutes and recordings as appropriate.

Maintain confidentiality by handling sensitive information with trust.

Assist the CEO with legislative outreach and government relations.

Perform other duties as assigned.

Supervisory Responsibilities: This position has no direct reports.

Qualifications

Knowledge of administrative and clerical procedures and systems.

Knowledge of principles for providing customer and professional services.

Ability to actively listen and give full attention to what others are saying.

Ability to look for ways to help others, to work collaboratively, and to support the organization’s mission.

Strong computer and internet research skills.

Strong verbal and written communication skills.

Proficient in MS Office products (Outlook, Word, and Excel) and Zoom platform.

Commitment to excellence and high standards.

Strong organizational skills: able to manage priorities and workflow and meet deadlines.

Acute attention to detail.

Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Ability to work overtime as the needs of the company warrant.

Minimum Qualifications

Minimum of three years of related experience or equivalent.

Physical Requirements

The position requires frequent operation of a computer and other office equipment, the ability to sit at a workstation for long periods, stand, walk, climb stairs, bend, lift, twist, pull, push, carry, grasp, reach, and stoop as needed, and occasionally lift and carry items up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions

The noise level in the work environment is usually quiet to moderate. The employee works in an office environment. Work may require occasional weekend and/or evening work and occasional travel. The employee must be punctual, have a good attendance record, a valid driver’s license, reliable means of transportation, and current vehicle insurance.

Benefits

This is a part‑time 32‑hour per week, non‑exempt, hourly position at $20–23 per hour, depending on experience. Pro‑rated benefits included are medical, dental, vision, 403(b), paid vacation and holidays, floating holidays, diversity training programs, a flexible work schedule, and mental health resources.

EEO Statement

Non‑profit. EEO. Northern California Public Media does not discriminate on the basis of disability in the admission or access to, or employment in, its programs and activities.

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