Administrative Position - Scanning

Administrative Assistant
The Administrative Assistant is an integral member of our team. They are often the first face our customers see or speak with on a daily basis. A successful Administrative Assistant will be friendly and helpful at all times. They are prompt and courteous answering phones and greeting customers, as well as providing support to other department members.
Answering multi-line phone system (including transfers)
Maintain front desk area and lobby
Manage supply inventory
Maintain office schedule/calendar
Provides administrative support such as printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs
Maintains office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needs
Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed
Creates, updates and prints Excel spreadsheets and PowerPoint presentations
Maintain good working relationships within office and department
Provide clerical and administrative support to other departments with minimal errors (e.g. filing, mail preparation, data entry, photocopying, etc.)
Perform other specific duties or projects as assigned
2+ years' office experience (preferred with experience on multi-line phone system)

• 5 years of related administrative experience, or an equivalent of education and experience
• Excellent verbal skills and telephone etiquette
• High school diploma or equivalency; Strong clerical skills
• Demonstrated computer proficiency – Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Microsoft Office Applications
Office Etiquette
Customer Service
Insurance license (lines appropriate to office location)
Participate in training of new hires or less experienced teammates
Department: Office Administration & Clerical
Required Travel: No Travel Required
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
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