Head of Project Management

MPATHIK is a healthcare communications agency dedicated to partnering with patients, medical experts, and advocacy organizations to bring life-changing therapies to market. The Project Manager (PM) oversees the efficient management of the project’s workflow, finances, and resources of the assigned account and aligns with Client Services on the overall project scope and timeline. The PM is responsible for the execution of projects and aligning financial and logistical expectations via timeline schedules, budget tracking, and resource management SOPs. May oversee project coordinators (PCs) and provide guidance to less-experienced PM teammates.

Oversees and manages workflow of all assigned projects

Generates content for daily hot sheets and timeline adjustments

Manages external vendors involved in the production of projects

Initiates, creates, and manages project budgets (pricing and assumptions) inclusive of obtaining team input/approvals and entering into systems

Assists in reconciliation of projects by providing insight/rationale into discrepancies and notifying the team of out-of-scope items and hours

Drafts weekly compilation of resources needed to execute scheduled work for assigned accounts and provides weekly reviews and updates of allocated resources to leadership

Oversees/manages the timing and completion of Med-Legal-Regulatory Review submissions

Assists needed in the mentoring, coaching, and assisting in the training and overseeing of Project Coordinator's execution of responsibilities

Manages and trains all junior MPATHIK Project Management team members

Responsible for project managing MPATHIK projects according to workflow process ensuring routing and process is enforced and that employees are trained on the routing process

Responsible for prioritizing projects and managing workflow across all agency disciplines

Responsible for ensuring that detailed project updates and necessary touch base meetings are executed efficiently on a daily basis

Manages the production of detailed timelines and is responsible for ensuring that appropriate resources are in place to cover workload

Evaluates timelines across clients/projects to ensure that deliverables can be met

Is pro‑active in managing all the details throughout the project to ensure that all action items are accomplished in a timely and accurate manner

This includes understanding the details of each project, evaluating the talents of each team member and understanding the project volume/workload

Establishes clear project milestones and triggering vendor payments where appropriate

Maintains a clear and reasonable vision of next steps and implications during meetings, conversations or whenever the parameters of a project change.

Manages on time, on budget delivery of projects through use of appropriate resource and processes.

Assists MPATHIK client services team in drafting statement of work and scope definitions as well as traditional project estimate delivery.

Guides internal stakeholders and clients through project schedules of critical dates, explains and clearly articulates details embedded in estimates and statements of work.

Management of outside vendors (e.g. animations, video, etc.)

Responsible for onboarding freelancers, managing allocation of freelance hours across all projects, tracks all hours and ensures timely invoice payment.

Assertive, yet flexible and exceptional at adjusting and meeting multiple demands

Basic financial management understanding

Ability to manage projects through a diverse group of people and personalities

Ability to manage multiple projects to deadlines

Bachelor’s degree or equivalent plus 3+ years of relevant industry experience in Advertising

Previous project management and project planning experience (2+ years)

Budgeting, financial tracking, and resourcing experience a plus

Pharmaceutical experience; Social media savvy, utilizing active personal and professional accounts

Excellent skills in Microsoft Office Suite (Word, Excel, and PowerPoint)

Proficient in project management systems (HIVE a plus)

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