Administrative Professional / Bookkeeping

We are looking for a detail-oriented individual to join us as a Administrative Assistant. You will be primarily responsible for keeping the company database up-to-date. Moreover, you should be able to gather required documents from clients and verify their authenticity.

You should have excellent typing skills and a keen eye for detail. Besides, you should also be familiar with various data entry software. As an Administrative Assistant, you should ensure that the quality control measures are met at all times. You will be coordinating and overseeing the activities of the Data Entry Operator.

As part of your job role, you should be able to maintain and update the company databases on a timely basis. Your organizational skills will be beneficial in cataloguing data with appropriate tags.

Do send in your application right away.

Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks.

As an Administrative Assistant, your duties include

answer phone calls

perform a variety of general clerical and administrative tasks.

We are searching for a person who is skilled in administration support and willing to work with a diverse team. Entering data provided by customers

Verifying data from various sources before entering the same in the database

Manage the work process and allocate assignments to other regulatory employees.

Provide assistance to train staff individuals and new employees.

Implement and screen programs as coordinated by the administration and see the projects through to fulfillment.

Provide assistance with other administrative and clerical duties which include scanning, mailing, and copying to management.

Maintain computer systems, fax, and photocopy machines.

Maintain office supplies, check inventory and request office items whenever required.

Coordinate and schedule appointments, meetings and travel arrangements for Managers.

Respond to emails and answer phone calls as and when required.

Maintain office policies and procedures.

Supervise, organize and maintain files and databases in a confidential manner.

Coordinate the maintenance and repair of office equipment.

Maintaining and updating the databases on a timely basis

Ensuring data preservation by taking regular backups

Retrieving data from the database as and when required

Filing physical copies of the data

Cross-checking and rectifying data entry errors

Adhering to the quality control measures at all times

Ensuring that there is no duplication of data

Gathering all required documents and personal details from clients

Reviewing and cataloguing data with appropriate tags

High School Diploma or GED

Proven work experience in the Administrative department as a Data Entry Clerk, Data Entry Operator, Typist or an equivalent position

Excellent typing skills

Bachelor’s degree in Business Administration or similar field.

Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.

Expertise in efficient operation standard office equipment.

Proficient with MS Office for example Excel, PowerPoint, and Word.

Working knowledge of general bookkeeping and accounting skills.

Familiarity with Microsoft Office tools and data entry software such as Process Runner, ProntoForms and Flowfinity

Ability to offer enhanced customer service