Head of Finance/FP&A

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve societys greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.FINANCIAL PLANNING AND ANALYSISThe Financial Planning & Analysis team provides support for annual budgeting, ongoing forecasting, grant reporting, monthly financial reviews, and ad-hoc analyses for all Aspen departments.ABOUT THIS ROLEThe Finance Manager will be responsible for providing financial support to a portfolio of Institute programs, as well as managing at least one financial analyst. Major services include areas in grant accounting, budget facilitation, & financial analysis. The Finance Manager routinely interacts with the Senior Director, FP&A, assigned Financial Analysts, and key staff members in each program who are responsible for departmental accounting functions. Frequent interaction with program administrators, business offices, and accounting operation within the Aspen Institute.This position reports to the Senior Director, Office of Finance Operations. The expectation is for this role to be in our DC office a minimum of 2x a week to collaborate with colleagues.WHAT YOU WILL DOBudget, Grant, & ReportingCollaborate with programs to ensure preparation of proposal and program budget and submission in Planful.Process grant documents and maintain grant data in the accounting and budget systems to ensure accurate data input.Work with program staff to maintain updated forecasts based on material changes throughout the year.Assign new accounting codes in accordance with Institutes program classification and NetSuite coding structure using Project Request Forms.Perform monthly and quarterly balance sheet reconciliations.Investigate and report to programs/manager any inconsistencies or improprieties; Allocate project expenses and process journal entries related to program revenues and expenses in the assigned functional areas.Update funding and budget data, as needed, to assist with the preparation of financial materials for senior management.Prepare funder reports and financial reports to meet funding terms and the diverse needs of individual programs.In collaboration with, and with final approval of the grant manager, review and process grant agreements through internal approval process to ensure compliance with grant accounting policies and U.Update NPSP with grant information.Obtain training on all financial systems: Planful for forecasting, NetSuite for accounting, NPC for grant management, UKG for payroll reports. Financial AnalysisProvide timely, relevant and accurate reporting & analysis against historical, budgeted, and forecasted data to identify and manage any financial issues.Take part in monthly review of financial performance with programs, helping with both meeting preparation and subsequent follow-ups.Work with programs to ensure funding compliance and proper accounting procedures have been followed for reporting to the funders.Provide supporting materials for yearend audit and/or any other grant audit requirement, as needed.Maintain and develop various financial models and standard templates distributed for use by all during the proposal, budgeting, and reporting processes, ensuring quality, accuracy and perform analytic review of preliminary materials.Perform ad hoc analyses in response to emails, your own research, meeting discussions.Perform other duties and reconciliations as assigned.WHAT YOU WILL NEED TO THRIVEBA/BS in fields of business administration, accounting or other related fields or relevant work experience; A background in a non-profit, research or academic setting is strongly preferred.Minimum of 5+ years experience in grant management, donor reporting, financial analysis, and budget forecast. Strong verbal and written communication, organizational and planning skills, excellent analytical skills.Excellent Excel and other Microsoft Office skills.Working knowledge of accounting principles and program implementation in non-profit organizations are essential.Familiarity with standard accounting and budgeting systems and database software.Independent worker and analytical thinker with ability to conduct research, data analysis and resolve complex problems.The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. Finance and Accounting