FULL-TIME ADMINISTRATIVE PROFESSIONAL

Community Manager Admin Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities.

Join our dynamic team as a Community Manager Admin Assistant, where your energy and organizational skills will help foster vibrant community engagement and streamline administrative operations. Your proactive approach and excellent communication skills will be essential in creating a welcoming atmosphere while ensuring smooth daily operations. This role supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work involves contact with homeowners and board members.

This position is a customer facing, onsite position, splitting time between multiple properties in Downtown Minneapolis.

MWF: Sexton Lofts, Tuesday morning: Cities Management, Tuesday afternoon/Thursday (all day): University Flats.

Hourly Range: $23-26

Full-time, 40 hours per week. Some occasional overtime may be required.

Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary.

Respond to customer inquiries (in person, phone, or online via email).

Process and distribute incoming and outgoing mail for the office and Associations.

Process print jobs, scanning and faxing as general office support when needed.

Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager's approval if not completed by client services.

Prepares and assists community managers with monthly board packages and in house mailings.

Conduct routine building walk-throughs to identify maintenance issues, safety concerns, and repair needs, ensuring a clean, functional, and professional environment for homeowners.

This opportunity is ideal for candidates eager to make a meaningful impact within a vibrant community setting while honing their administrative expertise. If you thrive in fast-paced environments and enjoy supporting others through organized, friendly servicethis is the perfect role for you!

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) Professional customer service skills.

Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) Partner with multiple stakeholders, for example community managers, vendors, peers, clients.

Alerts Office Manager of low supplies and assists in supply stocking and distribution.

Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.

Knowledge of company policies, procedures, and forms.

Must be able to prioritize, manage time, and meet deadlines.

Must be able to communicate effectively and professionally on phone, email, and in-person. Must be able to operate general office equipment (copier, fax, phone systems, etc.).

High School Diploma or GED Required

Typical office environment

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.