Temp EA

Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Ares Management is seeking an experienced Executive Assistant (EA) with exceptional administrative, organizational, and client service skills to provide high-level professional support.

This role requires the ability to manage a complex and highly dynamic calendar, coordinate detailed domestic and international travel, prepare and process expense reports, answer and screen calls, and handle a broad range of day-to-day administrative responsibilities to ensure seamless and efficient operations. Approximately 40% of the role will be dedicated to personal assistant responsibilities.

The successful candidate will also be collaborative, service-oriented, and willing to partner with other administrative team members, including providing shared backup coverage as needed.

Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar and Zoom for senior level executives; include arranging catering, document distribution and ensuring conference room technology setup
Source and print meeting or call-related documents in a timely manner prior to meeting commencement for respective participants
Travel and Expenses Coordinate all aspects of domestic and international travel (air, ground, and lodging) for business and personal purposes; Includes arranging private aircraft travel and all associated logistical components.
Compose detailed itineraries for all travel and key meetings, print boarding passes and check-in executive for flights
Organize and create cash and AMEX expense reports using Ares's expense system, Concur
Heavy collaboration with other assistants in the department arranging travel and meetings
Maintain all relevant traveler profile information including passports, visas, and other documentation requirements
Compose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights
Project Work: Miscellaneous projects as needed, including financial analyses, coordination with third party service providers, and event management
After-hours and weekend accessibility and responsiveness
Participate in and help drive EA Program projects and initiatives that benefit administrative team members across the firm
Personal assistant duties and projects as needed
Daily and Ongoing Answer phones, screen calls, and take messages as appropriate
Maintain documents, records, reports in a discreet and confidential manner
Register professionals for conferences and networking events in a timely manner
Order and pick up breakfast or lunch for professionals, as requested
Collaboration Provide back-up support to other senior executives when needed - this includes all administrative tasks, including managing inbound calls, preparing documents, coordinating meetings etc.
Bachelor's degree

Experience Required: 7-10+ years of Executive Assistant level experience supporting C-suite level executive(s)
Financial services experience
strong phone etiquette
Demonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment
Flexible and able to multi-task and respond quickly to changing priorities
Highly responsive and able to work on evenings and weekends as needed
Proficient in Microsoft Office (Outlook, PowerPoint, Excel, Word)
Administrative Manager

Total compensation may also include a discretionary performance-based bonus.

$Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

Applications will be accepted on an ongoing basis until the search is no longer active.