Paralegal - Legal Billing

National law firm Michael Best & Friedrich LLP is seeking a proactive, highly organized, and tech-forward administrative support professional to join our Wilmington, North Carolina office. This is an exciting and highly visible role supporting the North Carolina Managing Partner and firm’s National Strategic Growth Partner, whose practice focuses on General Corporate, Mergers & Acquisitions (M&A), Corporate Governance, Litigation (General), and related areas. The Legal Assistant will provide largely onsite (in-office) administrative and legal support to the Partner and his team, combining traditional executive-level coordination with substantive legal practice support including filings, matter intake, client communications, billing oversight, and document management. The ideal candidate brings strong communication skills, robust computer and technical skills, AI proficiency, law practice experience, a strong attention to detail, and an organized, proactive, and problem-solving mindset to a dynamic, client-facing role.

Manage an active calendar of appointments, schedule meetings, video calls and travel plans on behalf of attorneys, ensuring optimal performance of the schedule

Draft, review, and manage client-facing emails and professional communication, ensuring all external correspondence reflects a polished, professional tone

Leverage AI tools and emerging technologies to streamline administrative workflows, enhance productivity, and improve the quality and efficiency of work product

Compose and prepare confidential correspondence

Draft, transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billings and reports

Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software

Enter time into time management software on behalf of timekeepers and assist with reviewing prebills

Update and maintain reports and trackers using Excel and/or Smartsheet

Docket, track and create reports with litigation software, Court Alert

Track and file continuing legal education credit for assigned legal staff

Provide assistance in civic, charitable, community, and professional activities

5+ years of experience working in a legal environment, preferably in the corporate transactional and litigation practice areas

Preference given to those with experience with electronic filings or working knowledge of litigation process

Ability and willingness to work in the office four to five days per week

Exceptional communication skills via phone, email, and in-person, with the ability to represent attorneys and the firm effectively

Strong organizational and process skills, focused attention on detail, and ability to spot inaccuracies and inconsistencies in documents

Demonstrated proficiency with AI-powered tools and platforms (e.g., Microsoft Copilot). Proven technological savvy and willingness to learn new applications and software.

Advanced proficiency in Microsoft Office applications including Word, Outlook, PowerPoint and Excel.

Experience in the following software a plus:

iManage or similar electronic document management system

Emburse or similar expense report and reimbursement software

Electronic billing software

Excellent oral and written communication skills, with a strong ability to draft polished, professional correspondence for external audiences

Ability to manage confidential information and sensitive situations with tact and discretion

We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world.

We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. For generations, clients have relied on Michael Best for exceptional legal service and business acumen.

Our contemporary office spaces are ideal for concentration and collaboration; This position will be based in our Wilmington office.

At Michael Best, we are proud to offer a comprehensive and competitive Total Rewards package that provides a variety of resources designed to enhance its employees’ overall well-being, both at work and at home. Competitive base pay, outstanding benefits, opportunities for learning and growth, programs designed to help you plan for the future, and perks that inspire your downtime are all part of our total compensation package.

Professional Growth Opportunities

Performance Management and Coaching

Specialized Training Programs

Medical

Health Savings Accounts

Flexible Spending Accounts

Employee and Family Assistance Program

Short Term Disability Plan

Long Term Disability Plan

Life Insurance

Performance Recognition

Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at View phone number on click.appcast.io or View email address on click.appcast.io.