Law - Paralegal

We are seeking a highly organized and detail-oriented Paralegal Administrator to provide comprehensive administrative and legal support to attorneys and legal staff. This role is responsible for managing legal documentation, maintaining case files, coordinating schedules, conducting basic legal research, and ensuring the efficient day-to-day operation of the legal department. The ideal candidate is proactive, professional, and capable of handling sensitive and confidential information with discretion.

Key Responsibilities Legal Support Prepare, format, proofread, and revise legal documents, correspondence, pleadings, contracts, and reports.

File legal documents with courts, government agencies, and regulatory bodies.

Monitor deadlines and maintain litigation, contract, and compliance calendars.

Conduct legal and factual research using online databases and other resources.

Coordinate document collection and review processes.

Administrative Support Manage attorney calendars, appointments, meetings, and travel arrangements.

Screen and direct phone calls, emails, and correspondence.

Prepare meeting materials, agendas, and presentation documents.

Maintain legal records, databases, and document management systems.

Compliance & Records Management Ensure legal files are maintained in accordance with company policies and legal requirements.

Track contract renewals, licensing requirements, and regulatory filings.

Support audits, compliance reviews, and internal investigations as needed.

Qualifications Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, or a related field preferred.

2+ years of experience in a law firm, corporate legal department, or legal support environment.

Knowledge of legal terminology, court procedures, and document preparation.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Experience with legal document management systems and case management software preferred.

Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io.

Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here.

Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here.

Residents of countries governed by GDPR and UK GDPR may access our policies here.

the individual's skill sets, experience and training;

office location and other geographic considerations; eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

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