Paralegal - Legal Billing

POSITION SUMMARY The Legal Practice Assistant, working under the supervision of the Manager of Administration will take direction from and operate in support of several lawyers in the performance of a variety of administrative duties as assigned. The Legal Practice Assistant is a non-exempt position. The hours are 8:30am - 5:00pm (CT) Monday - Friday and additional hours as required. update requestor regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines. - Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; Prepare attorney expense reimbursements and process client-related vendor invoices for payment. - Perform document conversions, e.g., Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls. - Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Centers. - Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency. - Maintain physical client files including creation of records via records software. - Prepare inactive case files and attorney materials for off-site storage. - Perform other related duties, special projects, and assignments as required. - Assist other administrative assistants in back-up support and vacation coverage. - Assist with the preparation of presentation materials for firm and client audiences. - Prepare correspondence, memoranda, and legal documents such as summonses, complaints, motions, and subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.). - Finalize legal briefs by ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority, and redlining documents. - Proofread memoranda and factual and legal documents. - General understanding of the litigation process or practice group transaction from case or transaction inception to closure. QUALIFICATIONS AND REQUIREMENTS - Proficient in basic computer applications including Windows 11 and Microsoft Office (Word, Excel, PowerPoint, Outlook). - Able to work overtime as needed. - LTC4 or Microsoft Office Specialist (MOS) certification preferred. - College degree preferred or equivalent work experience. - Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a customer service focus. - Discernment to appropriately handle confidential and sensitive information. - Effective interpersonal and communication skills, both verbal and in writing. -