Head of Programming, Conferences, and Events

Location: US, Virtual, NOAM

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

We are seeking a skilled and detail-oriented Program Manager / Generalist to oversee the planning and execution of life science meetings, conferences, and other client programs. This role will involve close collaboration with internal teams and clients to ensure the successful delivery of services while managing budgets, logistics, and compliance.

Manage the end-to-end planning of life science meetings, ensuring timely service delivery and compliance with all requirements.

Act as a consultative adviser to clients and internal planning teams.

Develop and maintain strong relationships with customers, suppliers, and staff.

Handle budgeting, attendee management, logistics, and final bill conciliation for meetings.

Lead registration management and ensure all attendee data is accurate and up-to-date.

Negotiate contracts with suppliers to achieve cost savings while maintaining service quality.

Monitor and maintain compliance management across all projects.

Building relationships with clients and suppliers while delivering excellent customer service.

Managing multiple projects simultaneously and meeting tight deadlines.

Budget creation, management, and reconciliation for events.

All aspects of meeting planning from website builds to registration, sourcing and event planning.

Previous experience managing participant attendee processes for life science meetings.

Comprehensive knowledge of the travel industry and various destinations.

This role is virtual operating on Eastern Standard Time

Travel is required: Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

The salary range for candidates in applicable jurisdictions in the US for the position of Program Manager / Generalist is between $57,000 - $78,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget .

#