FULL-TIME ADMINISTRATIVE PROFESSIONAL

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. The Public Works Administrative Assistant II is responsible for performing a wide variety of professional and/or technical duties to support the activities and services of the Public Works Department. This position provides assistance to the public in a courteous and timely manner through verbal, written and face-to-face communication. The daily tasks and duties of the Administrative Assistant are managed and supervised by the Utility Administrator.

Answers telephone, takes messages, schedules appointments and provides information/assistance or routes caller to appropriate staff member in a courteous and timely manner;

Greet visitors to the office, provide information or directs them to appropriate individual;

Research, compile and analyze data for special projects and various reports for the Public Works Department as required;

Composes and types a variety of documents, reports and records utilizing Microsoft Word;

Compiles and types a variety of documents and reports including tables and text utilizing Excel;

Compiles/composes materials for presentation utilizing PowerPoint.

Formulates interdepartmental policies and procedures; Monitors inventory for office supplies, computers and hardware. Operates and maintains departmental office equipment;

Establishes and maintains permanent files and retrieves information as requested;

Maintains in-office calendar for the rental of all City pavilions, ball fields and clubhouse. Coordinates with local baseball/softball teams to schedule fields for practice or games. Processes rental reservations, lease agreements, receipts and collects fees and deposits;

Maintains in-office calendar for conference and training room reservations. Assists in coordinating staff training within the Public Works Department and City administrative operations associated with staff needs and development;

Orders all cleaning supplies, equipment, light bulbs etc. Orders all office supplies for the Public Works office including; Performs administrative duties to include filing, faxing and copying;

Assists the Public Works Director by attending meetings and preparing and/or making presentations as required;

Prepares monthly reconciliations of park reservation fees.

Prepares weekly park reservation reports for office staff and Asst. Assists with the planning and coordination of the City's annual Snowfest event in collaboration with the City events coordinator; responsible for coordinating vendors and merchants, responding to public and participant inquiries, and organizing, hosting, and attending Snowfest planning meetings.

Performs other duties and fulfills responsibilities as required by the Director of Public Works and Utility Administrator.

The City expects all employees to be customer-service oriented and to work safely, cooperatively and pleasantly with other City employees and with the general public.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School Diploma or equivalent.

Five years of general office/administrative experience and/or courses in secretarial/office administration.

Certificates, Licenses, Registrations

Must have a valid Class "C" Texas Driver's license with an acceptable driving record.

Computer skills to include Microsoft Word, Excel and PowerPoint.

Ability to develop and maintain effective working relationships with co-workers, public and private sector organizations and the general public.

Ability to establish priorities, work independently, and proceed with objectives without close supervision.

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to operate various types of office equipment; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee has frequent contact with City employees, customers and citizens. The employee may experience frequent interruptions during the workday. This is a full-time position eligible for benefits. The normal work schedule for this position is Monday through Friday 8:00 am - 5:00 pm. Overtime may be required occasionally.

Travel
An employee in this position may be required to drive a vehicle to attend various meetings, functions, and events, or to travel out of town to represent the City at meetings, conferences and training.

Holiday Pay; Employee Assistance Program; Employer paid medical, dental. and life insurance for employees; Tuition Reimbursement Program.