Administrative Professional (part-time or full-time)

The Administrative Assistant is responsible for supporting day-to-day office operations and administrative procedures to ensure an efficient, organized, and service-oriented workplace. This role serves as a point of contact for office-related questions and visitors, supports cross-functional logistics, and supports key administrative workflows with professionalism and discretion and light housekeeping duties. The ideal candidate is highly organized, service-oriented, and able to manage multiple projects and priorities while anticipating needs and following through on commitments.

$17.00 - $18.00 Hourly
Primary Duties and Responsibilities

Serve as a point of contact for office-related questions, visitors, and general inquiries (phone, email, in-person)

Provide coverage for others on vacation

Provide administrative support to daily office operations and help ensure an efficient workflow

Assist with ordering, stocking, and tracking office supplies; maintain inventory and coordinate distribution of materials as needed

Coordinate routine facilities support (repairs, maintenance visits, cleaning) and communicate with building management and vendors

May support purchasing and basic expense tracking, including purchase requests and invoice processing (as assigned)

Price, enter and invoice Work Orders and complete invoicing function for all orders shipping

May perform shipping duties (package small items), create UPS/FedEx shipping labels

Receive inventory into D365 and process invoices for payment

Perform inventory cycle counts and adjust inventory counts when necessary

Assist with coordinating meeting logistics, including room scheduling, refreshments/catering, and basic conferencing technology setup

Maintain confidentiality in all things

Maintain organized administrative records and files (digital and physical) in accordance with company standards

Draft, proofread, and format business communications and documents (memos, letters, reports, presentations) as assigned

Organize and support company events and employee engagement activities (e.g., internal meetings, celebrations, team events) as requested

Promote and help maintain office health and safety practices; communicate procedures and coordinate required postings or supplies as assigned

Minimum Qualifications and Experience

High school diploma or equivalent required

2-5 years of experience in office administration, office management, or a related administrative role

Proficiency with Microsoft Office and experience supporting purchasing/invoices, vendor coordination, and general office operations preferred

Strong organization, prioritization, and time-management skills

Excellent written and verbal communication; professional customer service mindset

Attention to detail and reliable follow-through in a fast-paced environment

Ability to handle sensitive information with discretion and maintain confidentiality

Problem-solving and resourcefulness; ability to anticipate needs and remove administrative barriers

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable learning new office systems

Facilities and vendor coordination skills; ability to manage service requests and follow up to completion

Basic budgeting, purchasing, and invoice/expense processing skills (as required by the role)

Ability to manage multiple priorities, meet deadlines, and adapt to changing needs

Strong interpersonal skills and ability to collaborate effectively across departments and with all levels of the organization

Professionalism, integrity, and accountability in all interactions and work products

Service orientation and diplomacy when working with employees, visitors, and vendors

Physical Demands and Work Environment
This job operates in a professional office and production manufacturing warehouse environment. This role routinely uses standard office equipment such as computers, mobile and desktop phones, printers, multi-function devices and will also continually work with networking equipment and racked server hardware. The employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type / Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 7:00 a.m. to 4:00 p.m. However, due to the nature of the position and its responsibilities, it may become necessary to work outside normal business hours.

Travel
This position is not expected to travel.

Benefits
As a part-time employee, you will earn prorated Paid Time Off (PTO) accrual per year with no waiting period to use accrued time. Accrual is based on the number of hours worked.

Burton Mill Solutions and its affiliates offer competitive salaries, excellent benefits, and opportunities for growth. We take pride in and value diversity in our workforce, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, military and veteran status, and any other characteristic protected by applicable law. All employment is decided on the basis of qualifications, merit, and business need. Any offer of employment is contingent on the successful completion of a background investigation and drug screen.

Burton Mill Solutions will only employ individuals who are legally authorized to work in the United States. This position is not eligible for visa sponsorship, currently or in the future. Current employees of Burton Mill Solutions and affiliates, and rehires within less than one year, are not eligible for the retention bonus.

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