EA - Compliance

The Executive Assistant provides high-level administrative and operational support to the EVP, Head of the Transformation & Delivery Office (TDO) and the broader leadership team. This role is responsible for helping the team operate efficiently by managing calendars, coordinating meetings and travel, preparing materials, organizing leadership routines, and supporting day-to-day administrative needs.
This individual will play an important role in helping to establish strong operating discipline for the TDO as the organization is built and scaled. The title and career band/level for this position are flexible based on the candidate's experience.
Administrative Support

Provide direct administrative support to the EVP, Head of the TDO, including calendar management, meeting scheduling, travel coordination, and day-to-day support.
Anticipate scheduling conflicts and help prioritize meeting requests, leadership commitments, and time-sensitive issues.
Prepare and coordinate materials for meetings, leadership discussions, and business reviews.
Handle sensitive and confidential information with professionalism and discretion.
Provide administrative support for the broader TDO leadership team, including calendars, meetings, and operating routines.
Organize leadership meetings, offsites, and working sessions, including agendas, logistics, materials, and follow-up items.
Help ensure meetings are well prepared, efficient, and supported with the right documentation.
Coordinate internal and external meetings, including room reservations, virtual meeting logistics, catering, visitor coordination, and related support.
Support planning and execution of team events, leadership offsites, and other organizational gatherings.
Prepare meeting materials, distribute agendas and pre-reads, and capture follow-up items as needed.
Help maintain smooth execution of recurring leadership routines and key organizational events.
Travel, Expenses & Administrative Operations
Manage travel arrangements and related logistics for the EVP and as needed, members of the TDO leadership team.
Support invoices, purchase requests, and other administrative items as needed.
Maintain organized records, files, and administrative documentation.
Help draft, format, and distribute communications, presentations, and other leadership materials.
Serve as a reliable coordination point across leaders, teams, and partner functions.
Help ensure requests, decisions, and follow-up actions are communicated and tracked appropriately.
Support onboarding logistics for new team members, including scheduling, coordination, and administrative setup.
Assist with organizational charts, distribution lists, team contact information, and other team administration needs.
Help create a well-organized and professional operating environment for the TDO leadership team.
Take on additional administrative and coordination responsibilities as the TDO evolves.
Bachelor's degree preferred; Minimum of 7 years of experience providing administrative support to senior executives and leadership teams.
Experience in insurance, financial services, or another complex corporate environment is preferred.
Strong organizational skills, exceptional attention to detail, and proficiency in Microsoft Office and other business productivity tools.
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees.