Regional Health &Safety Coordinator

Regional Health & Safety Coordinator

Job Location: Miami, FL (Hybrid)

Job Purpose: The Regional Health & Safety Coordinator is responsible for assisting the Regional Health & Safety Manager in the delivery and coordination of key health and safety activities and for acting as a point of contact for health and safety administration and operational support within the Region.

Job Overview: This role will play an important role in supporting the implementation, coordination, and monitoring of health and safety standards across The Americas region. It involves coordinating on-site Health & Safety audits, documenting findings, tracking corrective actions, and supporting schools to maintain compliance with safety protocols. This role will also support Health & Safety self-assessments, fire safety, and emergency preparedness activities, providing accurate data for monthly Health & Safety reporting and assisting with the delivery and coordination of Health & Safety training for school staff. The successful candidate will be highly organized and proactive, contributing to the promotion of a safe environment for students, staff, and visitors across the region.

Job Responsibilities

• Health & Safety Audit Coordination
• Support the Regional Health & Safety Manager in coordinating on-site Health & Safety audits across the school campuses in The Americas.
• Assist in identifying and documenting potential safety hazards, risks, and compliance gaps.
• Support the preparation of audit reports and coordinate the assignment and follow-up of corrective actions with schools.
• Data Monitoring & Reporting
• Track and monitor records of Health & Safety activities across schools in The Americas, including self-assessment checks, fire drills, evacuation exercises, and other safety protocols.
• Gather and analyze data to support monthly Health & Safety reports, highlighting key trends, recurring issues, and achievements.
• Training Coordination & Awareness
• Support in the coordination and delivery of Health & Safety training sessions for school staff, ensuring they understand safety procedures, risk assessments, and emergency protocols.
• Keep training materials up-to-date and relevant to specific safety needs across the region.
• SPHERA Health & Safety Management System Support
• Guide and assist staff with the use of SPHERA, ensuring they can access, record, and follow up on Health & Safety requirements.
• Troubleshoot user issues, provide system support, and recommend improvements to the system's functionality.
• SPHERA Task Tracking & Follow-Up
• Assign and track Health & Safety corrective actions on SPHERA to ensure that all risks identified in audits are effectively addressed and resolved.
• Ensure that schools maintain compliance with local and organizational Health & Safety standards.
• Emergency Preparedness Support
• Collaborate with school teams to conduct and document fire drills, emergency response exercises, lockdown, and crisis management plans.
• Support schools in developing and maintaining emergency response plans tailored to their specific environment and risks.

Qualifications

• Certifications in Health & Safety management (e.g., OSHA, NEBOSH, IOSH) are desirable.
• Minimum of 23 years of experience in a Health & Safety role, preferably within a school or multi-site environment.
• Working knowledge of health and safety regulations, risk assessments, and emergency procedures.
• Experience in preparing and presenting Health & Safety reports and administrative processes.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Good written and verbal communication skills in English.
• Experience using Health & Safety management systems (e.g., SPHERA) and MS Office.
• Ability to coordinate multiple activities across different locations.
• Proactive and collaborative approach.
• Willingness to travel across the region as required.
• Ability to work effectively within an international environment.
• Spanish and Portuguese, desired.

Working Conditions

This role will require travel to school locations within the region and may occasionally require flexibility in working hours to support emergency situations.