Accounts Payable Specialist

Accounts Payable Specialist

Will train on software (McLeod Software) but they also use QuickBooks

Will be high volume, data entry, answering a lot of incoming calls regarding payment status and updates. Some vendors are disgruntled and the individual in this role must have thick skin. Must work cohesively with their internal team and have a traditional work ethic. Candidates who have worked in Ag, Construction, or other blue collar industries (as AP clerk) tend to do the best in this role.

Job Summary

The Accounts Payable (AP) Specialist is responsible for managing and processing the company's invoices and payments accurately and on time. This role ensures compliance with company policies, maintains vendor relationships, and supports accurate financial reporting.

Essential Functions

• Process vendor invoices, expense reports, and payment requests accurately and timely
• Match invoices with purchase orders and receiving documents (2-way/3-way matching)
• Verify invoice accuracy, coding, approvals, and compliance with company policies
• Reconcile vendor statements and resolve discrepancies or payment issues
• Maintain accurate AP records and documentation
• Respond to vendor and internal inquiries professionally and promptly
• Assist with month-end and year-end closing activities
• Support audits by providing required documentation and explanations
• Ensure compliance with accounting standards and internal controls
• Resolve purchase order, contract, invoice, or payment discrepancies and documentation.
• Perform other duties as assigned by management.

Qualifications (Knowledge, Skills, and Abilities)

• Must have the ability to get along with co-workers, management personnel, customers, vendors, and employees in accordance with the company policies and working rules while ensuring a harmonious and conducive work environment.
• High attention to detail and strong organizational skills.
• Excellent regular full-time attendance in support of company objectives.
• Ability to handle confidential information.
• Ability to work independently while managing multiple priorities.
• Strong communication and problem-solving skills
• Experience working in a fast-paced or multi-entity environment.
• Strong understanding of AP processes
• Basic computational skills required.
• Simple math reasoning required.
• Proficient in using various PC-based software packages including Microsoft Word, Excel or similar work processing/spreadsheet software.
• Must demonstrate good judgement when carrying out duties as assigned.

Education and/or Experience

• 2+ years of accounts payable or general accounting.
• High School Diploma or equivalent.

Language Skills English is required as the spoken and written language. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The company will make reasonable accommodations that do not cause and undue hardship to the company if such accommodation enables individuals with disabilities to perform the essential functions of the position. Normally works in a cubicle, well lighted and air-conditioned moderate noise level. Work requires a significant amount of sitting, some walking and standing relative to interaction with others. Excellent listening and speaking ability to respond correctly to visitors, vendors, employees, etc. Ability for perform multiple tasks at the same time.

Compensation / Pay Rate (Up to): $20.00 - $25.00