Administrative Assistant

Administrative Assistant

Fortune 100 financial services organization that is the leading retirement provider for people who work in the academic, research, medical and cultural fields.

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey. This position offers full benefits and we are seeking someone with a high level of professionalism who will be managing the front desk / reception area for a financial services office.

Duties include:

• Answer phones and route calls; provide information to clients; refer questions and issues to appropriate staff for further information and problem resolution
• Schedule appointments for client meetings as well as follow-up calls and written confirmations
• Process mail and incoming correspondence in accordance with compliance and document routing procedures
• Make routine travel arrangements and complete expense reports
• Order and maintain office supplies and marketing materials
• Schedule and set-up internal meetings/conference calls/catering as required
• Serve as liaison for office facilities and maintenance issues (ordering supplies, broken printer, etc.)

Qualifications:

• Financial services, insurance, or real estate industry experience preferred
• Proficient in Microsoft Applications Suite
• One plus years experience in an administrative role