Secretary (OA)

Job Title

Secretary (OA)

Core Duties

The core duties of this position include but are not limited to:

• Maintains appointments/calendar/schedule.
• Makes travel arrangements including itinerary, lodging, and transportation.
• Prepares correspondence to local and national (Congressional) inquiries in proper format for final signature.
• Obtains and monitors use of services, supplies, or equipment.
• Assists in the coordination and preparation of the service organization chart, annual budget, and annual nursing service report.
• Collaborates with other services to resolve patient care issues that cross over service lines. Monitors service performance measures.
• Serves on committees and task groups as requested.
• Maintains liaison and communication with persons and groups from within and outside TVHS, speaking for principal and administrative issues.
• Processes incoming/outgoing reports, memorandums, and other forms of communication.
• Facilitates and assists in the coordination of space needs to facilitate management and the space committee.
• Assists in evaluation of planning activities of service in relation to VHA policies, plans, and objectives.
• Ensures accurate identification, reporting, trending, and education to provide efficient operations and protection of resources.
• Coordinates activities involved in administrative investigations, root cause analysis for service reporting to the ADPCS.
• Facilitates development of indicators/processes that promote effective monitoring and evaluation of patient outcomes & org. performance.

Work Schedule: Monday - Friday | Based on the needs of the service

Telework: Ad Hoc Available

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/ PD703280

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized