Office Manager / Administrator

Job Description

Job Description

Office Manager / Administrator

Job Type: Full-time
Pay: $22.00 per hour
Schedule: Monday–Thursday, 6:00 AM–4:30 PM

We are a small plastics manufacturing company with approximately 8–10 employees. We thermoform plastic parts using several large forming machines and CNC equipment, with manufacturing, finishing and warehouse operations all located on-site.

We are looking for an experienced, organized and dependable Office Manager / Administrator to handle the day-to-day administrative and bookkeeping functions of our office. This position works closely with customers, vendors, management and our manufacturing team, so we are looking for someone who is comfortable handling a variety of responsibilities and changing priorities throughout the day.

Responsibilities

Responsibilities include, but are not limited to:

• Order entry and processing customer orders
• Accounts receivable and accounts payable
• General bookkeeping and clerical duties
• Payroll processing
• Customer service and communication by phone, email and in person
• Human Resources duties, including administration of employee benefits
• Preparing customer quotations and estimates
• Coordinating outgoing shipments and related paperwork
• Purchasing materials, supplies and other items needed for production and daily operations
• Maintaining organized and accurate office records
• Assisting with other administrative duties as needed

Qualifications

• Previous QuickBooks experience is required. Applicants must be comfortable working in QuickBooks on a regular basis.
• Strong organizational skills and attention to detail
• Accuracy when working with numbers, orders and financial information
• Strong attendance and punctuality
• General computer proficiency, including Microsoft Word and Excel for everyday office tasks
• Ability to manage multiple tasks and changing priorities
• Ability to work independently while also communicating effectively with management and other employees
• Ability to handle confidential payroll, financial and employee information appropriately
• Previous experience with bookkeeping, accounts payable/accounts receivable, payroll or office administration is strongly preferred
• Reliable transportation

Schedule

This is a full-time, four-day workweek:

• Monday through Thursday
• 6:00 AM–4:30 PM
• Two paid 15-minute breaks
• One unpaid 30-minute lunch break

Benefits

Benefits include:

• Medical, dental and vision insurance with company contribution
• 401(k)
• Paid holidays
• One week of paid vacation after one year of employment

We are looking for someone who is reliable, organized and comfortable taking responsibility for the administrative side of a busy small business. The right person should be able to stay on top of routine daily responsibilities while also handling unexpected issues as they come up.