Executive Assistant III

Job Description

The Executive Administrative & Training Assistant provides high-level administrative and operational support to a group of functional Vice Presidents while also coordinating training programs and business events. This role is responsible for managing complex schedules, supporting communication and documentation, and ensuring seamless execution of meetings, training sessions, and conferences. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.

In This Role, Your Responsibilities Will Be:

• Manage complex calendars, including prioritizing meetings, resolving scheduling conflicts, and coordinating across time zones
• Schedule, organize, and maintain meetings using Outlook, including managing distribution lists
• Prepare, process, and track expense reports
• Coordinate domestic and international travel, including itineraries, accommodations, and logistics
• Answer and route incoming calls with professionalism and efficiency
• Draft, edit, and prepare presentations, reports, and correspondence using Microsoft Office and Adobe tools
• Maintain electronic filing systems, including contracts and pricing agreements, ensuring proper setup and signature collection
• Manage inbound and outbound mail and correspondence
• Process invoices, purchase orders, and vendor payments using Oracle; monitor alignment to training and departmental budgets
• Research, source, and purchase office supplies and training materials while maintaining inventory

Training and Event Coordination:

• Coordinate logistics for business reviews, annual sales conferences, product training, and sales training events
• Serve as a primary point of contact for vendors supporting training programs, events, and conference services
• Manage all aspects of meeting and event execution, including invitations, attendee tracking, and on-site logistics such as materials, signage, and certificates
• Support the development and distribution of training materials, agendas, and follow-up documentation
• Track training attendance, evaluations, and completion records
• Arrange travel, accommodations, and related logistics for visitors, trainers, and event participants

Who You Are: You operate effectively even when things are not certain or the way forward is not clear, remaining calm and productive in changing environments. You develop and deliver communications that convey a clear understanding of the needs of different audiences, adjusting your approach to fit the situation and ensuring clarity. You relate comfortably with people across levels, functions, and backgrounds, building positive relationships and acting with diplomacy and tact. You make sound and timely decisions, even when information is incomplete, using judgment and experience to keep work moving forward.

For This Role, You Will Need:

• High school diploma or equivalent
• 5+ years of experience providing administrative support, including support to senior leadership
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to work independently, exercise sound judgment, and proactively solve problems
• Ability to remain flexible and effective during high-volume periods or large-scale events
• Strong interpersonal skills and ability to collaborate with stakeholders at all levels
• Ability to handle confidential information with discretion and professionalism
• Experience supporting meetings, events, or training coordination
• Willingness to support activities outside standard business hours during peak events or conferences

Preferred Qualifications That Set You Apart:

• Associate's degree or equivalent experience
• Coursework or certifications in business administration or a related field
• Experience supporting training programs, customer engagement events, or corporate conferences

Our Culture and Commitment To You: At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together, are key to driving growth and delivering business results.

We recognize the importance of employee wellbeing and know that to do your best, you must have flexible, competitive benefits plans to meet you and your family's physical, mental, financial, and social needs. We provide a variety of medical insurance plans, with dental and vision coverage, an Employee Assistance Program, profit sharing retirement, tuition reimbursement, employee resource groups, recognition programs, and more. Our culture prioritizes work-life balance and offers flexible time off plans, including paid parental leave (maternal and paternal), vacation, and holiday leave.

About Us

WHY EMERSON

Our Commitment to Our People

At Emerson, we are motivated by a spirit of collaboration that helps our diverse, multicultural teams across the world drive innovation that makes the world healthier, safer, smarter, and more sustainable. And we want you to join us in our bold aspiration.

We have built an engaged community of inquisitive, dedicated people who thrive knowing they are welcomed, trusted, celebrated, and empowered to solve the world's most complex problems — for our customers, our communities, and the planet. You'll contribute to this vital work while further developing your skills through our award-winning employee development programs. We are a proud corporate citizen in every city where we operate and are committed to our people, our communities, and the world at large. We take this responsibility seriously and strive to make a positive impact through every endeavor.

At Emerson, you'll see firsthand that our people are at the center of everything we do. So, let's go. Let's think differently. Learn, collaborate, and grow. Seek opportunity. Push boundaries. Be empowered to make things better. Speed up to break through. Let's go, together.

Work Authorization

Emerson will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1(including those with OPT or CPT), H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Emerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

Accessibility Assistance or Accommodation

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ABOUT EMERSON

Emerson is a global leader in automation technology and software. Through our deep domain expertise and legacy of flawless execution, Emerson helps customers in critical industries like life sciences, energy, power and renewables, chemical and advanced factory automation operate more sustainably while improving productivity, energy security and reliability.

With global operations and a comprehensive portfolio of software and technology, we are helping companies implement digital transformation to measurably improve their operations, conserve valuable resources and enhance their safety.

We offer equitable opportunities, celebrate diversity, and embrace challenges with confidence that, together, we can make an impact across a broad spectrum of countries and industries. Whether you're an established professional looking for a career change, an undergraduate student exploring possibilities, or a recent graduate with an advanced degree, you'll find your chance to make a difference with Emerson. Join our team – let's go!

No calls or agencies please.

Job Info

• Job Identification 26007155
• Job Function General Admin & Management
• Posting Date 06/30/2026, 04:50 PM
• Job Schedule Full time
• Locations 3200 Emerson Way, McKinney, TX, 75069, US (Hybrid)