Executive & Operations Administrator

About the Role Manor Ventures is a small San Diego-based multifamily real estate investment firm. We're hiring an Executive & Operations Administrator to be the operational backbone of the firm — supporting the CEO, running the office, supporting our property operations team, coordinating HR, and keeping our internal systems and vendors in order. This is a high-trust, high-visibility role for someone exceptionally organized who gets things done. We are considering both full-time and part-time candidates. Key Responsibilities Executive Support Direct administrative support to the CEO including scheduling, correspondence, and document preparation Manage company vehicles — insurance, registration, title, and DMV Draft documents, reports, and presentations; maintain company templates Office & Knowledge Management Process incoming and outgoing mail; oversee office space and coordinate moves Manage office IT, equipment, and vendors; maintain company websites as needed Own company knowledge hubs (Confluence, Dropbox) including organization and access controls Property Operations Support Provide on-site coverage when property managers are out (rare); serve as escalation point for resident issues Track landlord-tenant law updates and flag changes that require lease template revisions Coordinate marketing tasks including branding updates, website refreshes, and print collateral Coordinate small property-level projects — ordering signage, branding refreshes, website and listing updates, vendor deliverables, and similar one-off tasks across the portfolio Provide RealPage user support and assist with onboarding new buildings Administer RealPage day-to-day — support tickets, billing reconciliation, and configuration changes People Operations (HR) Onboard and train new hires; maintain checklists and systems access Approve payroll runs in Gusto and administer benefits in coordination with our providers Maintain company calendar (events, anniversaries, holidays) and required training schedule Support annual compensation reviews with market benchmarking; provide light admin support to other team members Resolve payroll-provider support tickets (Gusto) and respond to employee inquiries on pay, taxes, and benefits Compliance & Document Coordination Organize and file documentation for entity compliance, lender packages, and tax preparation in coordination with the CPA, attorneys, and lenders who handle the substantive work Partner with the accounting team — provide monthly bank and credit card statements, supporting documentation, and other records needed to close the books. Process inter-account reimbursements from credit card reconciliations — identify charges that belong to a different property or entity and route them back to the correct account. Qualifications Required Minimum 3+ years of applicable experience Proficient in Claude, Excel (pivot tables, lookups, formulas), and the broader MS Office suite Working knowledge of employment law basics and HR administration Outstanding attention to detail, organization, follow-through, and written/verbal communication Familiarity with Confluence, Dropbox, or similar knowledge-management tools Preferred Prior experience supporting real estate or property management accounting workflows RealPage or similar property management software experience Familiarity with Gusto or similar payroll platforms This role is Hybrid, and we are considering both full-time and part-time applicants. Full-time employees receive benefits including unlimited PTO, health/dental/vision insurance, and 401k. Expected salary range for full time is between $55,000 and $70,000 per year. #J-18808-Ljbffr