Administrative/Executive Assistant
MILLENNIUMSOFT
Position : Administrative/Executive Assistant Location : Franklin Lakes, NJ or San Diego, CA or Baltimore, MD Duration : 9 Months Total Hours/week : 40.00 1st Shift Client : Medical Devices Company Job Category : Admin/Clerical Level of Experience : Mid-Level Employment Type : Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT) Job Description:
- The Executive Assistant will provide administrative support and communication facilitation to the Integration Management Office (IMO) including the Integration Leader, Program Management Leader and Commercial Integration leader.
- The successful candidate will have a genuine interest and appreciation for our customers and our associates, and the drive and initiative to learn quickly and get things done. He or she must be able to work in a team environment while managing multiple tasks independently, and maintaining confidence and diplomacy.
- Proactively manages complex calendars with competing priorities to keep the leader and team abreast of meetings and tasks and ensures s/he has the information necessary to effectively navigate through their day. Schedules activities and meetings and manages calendars.
- Coordinates meetings and proactively resolves conflicts, including making recommendations for meetings with other leadership team members. Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
- Responds to telephone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company. Handles confidential information and sensitive correspondence.
- Schedules business travel and accommodations and reconciles and maintains expense reports.
- Organizes, coordinates and attends staff meetings, as requested, to document all pertinent information either electronically onto a laptop, on flip charts or other forms of note taking. Tracks action items and follows up to ensure successful completion.
- Manages functional correspondence including team newsletters, web content and program progress reports and drafts sensitive correspondence such as organization announcements.
- Opens new projects, tracks contracting and invoices, reconciles and submits bills for payment via SAP, manages vendor solicitation and communications.
- Reconciles and submit bills for payment.
- Performs other related duties as assigned by management.
- As a member of the Executive Administrative team, will also be called upon to serve as back up for other executive administrators.
- Minimum of a High School Diploma or GED with formal training or equivalent work experience required.
- College degree a plus but not a requirement.
- Experience managing vendors (following up on late invoices or deliverables, redirecting solicitation etc.)
- Minimum 3+ years' experience as an Administrative Assistant and preferably 1+ years as an Executive Assistant supporting multiple leaders in a multi- functional, matrixed, fast-paced and diverse multicultural environment, preferably at a corporate level.
- Self-starter with the desire and ability to take initiative; ability to learn quickly.
- Demonstrated ability to work independently and handle multiple tasks efficiently.
- Proficiency with Concur and SAP (travel and expense reports).
- Proficiency with Microsoft Teams, Outlook and MS Office applications and other software as required.
- A keen sense of urgency in supporting IMO executives.
- Highly organized, communicative, responsible and detail oriented
- Demonstrated ability to exchange information clearly and concisely.
- High level of professionalism.
- Ethical Conduct
- Flexible and Adaptable
- Action and Detail Oriented
- Business Acumen
- Growth Mindset
- Process Effectiveness
- Dealing with ambiguity
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative/Executive Assistant in San Diego, CA vacancy
- ...A leading organization in educational support is looking for a Senior Administrative Assistant to work remotely within California. The role involves providing key support to the Executive Office, maintaining schedules, and assisting with meetings. Ideal candidates will...SuggestedWork at officeRemote work
Easy Recruiter
San Diego, CA1 day ago - ...We are seeking an experienced Executive Assistant to provide high-level support to the C-suite while also assisting with key Human Resources... ...environment.Key ResponsibilitiesProvide comprehensive administrative support to C-suite executives, including complex calendar...SuggestedWork at office
RedBrick Staffing
San Diego, CA2 days ago - ...We are seeking an experienced Executive Assistant to provide high‑level support to the C‑suite while also assisting with key Human Resources... .... Key Responsibilities Provide comprehensive administrative support to C‑suite executives, including complex calendar...SuggestedWork at office
RedBrick Staffing
San Diego, CA3 days ago - ...identify a highly polished, proactive, and detail-oriented Executive Assistant to support executive leadership and advisory teams. This... ...scheduling and follow-up coordination. Support financial administrative functions, including expense reporting, invoice processing...SuggestedWork at officeAfternoon shift
Robert Half Careers
San Diego, CA1 day ago - ...divh2Executive Assistant/h2pContract/ph3Company Description/h3pHealthcare Company/ph3Job Description/h3pJob Title: Executive Assistant II Duration: 6 months Location: San Diego, CA/... ...Profile Summary:/ppExperienced level administrative position, provides administrative and...SuggestedWork at office
Careers Integrated Resources Inc
San Diego, CA5 days ago - ...Executive Assistant/Administrative Assistant II InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government, tailors its services to...Temporary workFor contractorsWork at officeNight shift
INFINISOURCE CONSULTING SOLUTIONS
San Diego, CA4 days ago - ...Executive Assistant-SVP Hours: Shift Start Time: 8:30 AM Shift End Time: 5 PM AWS Hours Requirement: 8/40 - 8 Hour Shift... ...Executive Assistant-SVP provides a full range of highly complex administrative and advanced organizational support to a Senior Vice...Hourly payFull timeContract workTemporary workWork at officeShift work
Sharp HealthCare
San Diego, CA2 days ago $30 - $33 per hour
...Job Description Job Description Executive Administrative Assistant LHH Recruitment Solutions is seeking a highly organized and detail-oriented Executive Administrative Assistant for a temporary assignment based in La Jolla, San Diego. This role supports senior...Hourly payFull timeContract workTemporary workWork at officeLocal areaImmediate startMonday to FridayLHH US Careers
San Diego, CA12 hours ago- ...Executive Assistant Job Duties: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. Maintains executive's appointment schedule by planning...Work at office
TradeJobsWorkforce
San Diego, CA3 days ago $35.3 - $56.5 per hour
...Executive Assistant BD is one of the largest global medical technology companies in the world. Advancing the world of health is our... ...The Executive Assistant will provide organizational and administrative support to the VP/GM Dispensing and other members of the leadership...Hourly payWork experience placementRemote workBecton Dickinson
San Diego, CA3 days ago$30 - $33 per hour
...Executive Administrative Assistant Executive Administrative Assistant LHH Recruitment Solutions is seeking a highly organized and detail-oriented Executive Administrative Assistant for a temporary assignment based in La Jolla, San Diego. This role supports senior leadership...Hourly payFull timeContract workTemporary workWork at officeImmediate startMonday to FridayLHH
La Jolla, CA3 days ago$40.05 - $50.06 per hour
...Job Description Executive Assistant Position Overview Ultimate Staffing Services is actively seeking an experienced Executive Assistant to provide high-level administrative support to a Department Chief and Management Support staff for large public utility...Temporary workLocal areaMonday to FridayUltimate LLC
Spring Valley, CA3 days ago- ...Executive Assistant / Entry Level - Remote About the job Executive Assistant / Entry Level - Remote The ideal candidate will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional...Permanent employmentRemote workVisa sponsorshipShift workDay shift
Jobsultant Solutions
San Diego, CA12 hours ago $95k - $110k
...Executive Assistant A well-established legal firm located in Hillcrest, San Diego is seeking a polished and highly professional Executive... ...confidential information, and assisting with daily administrative operations. This individual will serve as a key point of contact...Full timeWork at officeImmediate startMonday to FridayLHH
San Diego, CA1 day ago$45.19 - $60.57 per hour
...one team. We Care Deeply : We show up with integrity, kindness, and respect for one another. The Position: The Executive Assistant will play a pivotal role in supporting senior leaders in our San Diego office, ensuring seamless daily operations and...Work at officeVeracyte
San Diego, CA4 days ago$78.31k - $114.08k
#139805 Executive Assistant, University Development Reporting to the Associate Vice Chancellor, University Development (AVC-UD), the... ...which must be accomplished in conjunction with other key administrators. Manage the high volume of communications received on the...Hourly payWork at officeImmediate startUC San Diego
La Jolla, CA12 hours ago- ...HQA Operations Executive Assistant The Healthcare Quality & Affordability (HQA) Operations team leads the operational and strategic... ...President, Partner Services. In this role, you will provide administrative and organizational support to executive leaders on the HQA...Full timePart timeWork at officeLocal areaWork from homeHome office2 days per week
Blue Shield Of California
San Diego, CA3 days ago $36.15 - $54.23 per hour
...Job Title Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive. Company Qualcomm Incorporated Job Area Administration Group, Administration Group Administrative Support General Summary Provides complex and...Work experience placementWork at officeImmediate startWork from homeQualcomm
San Diego, CA2 days ago- ...Executive Assistant The Wild Thyme Company | San Diego, CA The Wild Thyme Company is a fast-growing, award-winning catering and... ...You'll Do This is a true "right-hand" role, blending administrative, HR, accounting, and creative support. Responsibilities include...Local areaShift work
Vittori & Company LLC
San Diego, CA3 days ago $85k - $105k
...Description Summary Individual assists the NAVWAR 4.0 FRD Executive Leadership by providing a wide variety of senior level administrative support services to include: development and maintenance of executive level correspondence, scheduling and coordinating...Local areaIntegrits
San Diego, CA8 hours ago$30 - $40 per hour
...Executive Assistant Provide professional administrative, clerical, and operational support for senior management and executive level staff within various business lines of the organization. Responsible for providing administrative, clerical, and technical support...Work at officeColumbia Bank (WA, OR & ID)
San Diego, CA4 days ago- OfficeTeam - JobID: 00400-0013442657-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while...Work at office
OfficeTeam
San Diego, CA12 hours ago $39.75 - $49.75 per hour
...Executive Administrative Assistant We are seeking a personable and professional Executive Administrative Assistant to support two Vice Presidents. The primary focus of this role is on calendar management. This position is a temporary leave of absence coverage role...Permanent employmentContract workTemporary workWork at officeAston Carter
San Diego, CA5 days ago- ...position is responsible for providing direct assistance to a senior vice president or higher. Manages access to the executive and maintains their schedule, which... ...and judgment. Communicates with executive, administrative and management personnel to gather or convey...Hourly payFull timePart timeWork at officeLocal areaImmediate startRemote workRelocation package
General Atomics
San Diego, CA10 hours ago - ...Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Responsibilities: Perform word processing on technical documents and...Work at office
Kros-Wise
San Diego, CA2 days ago $65k - $90k
...company culture with monthly lunches, an annual company holiday luncheon, and more. DESCRIPTION The Executive Assistant supports and performs administrative duties for the President of Property Management. This is a rare opportunity to gain insight into the inner...Full timeWork at officeDavlyn Investments
San Diego, CA4 days ago$1,972 per month
...Executive Assistant 1, Graduate Programs Posting #: 5529 Position Status: Full-time regular Location: San Diego... ...including word-processing, spreadsheets, data management and administrative systems software. Posting Salary: $24.39-27.79 per...Hourly payFull timeSummer workWork at officeShift workUniversity of San Diego
San Diego, CA2 days ago$75k - $80k
...divh2Executive Assistant/h2pCalifornia Western School of Law invites applications for the position of Executive Assistant in the Business Office. Reporting directly to the Chief... ...role provides high-level, one-on-one administrative and operational support in a fast-paced...Hourly payInterim roleWork at officeImmediate startCalifornia Western School of Law
San Diego, CA3 days ago- ..., design coordination, permitting, construction, and project execution.Our company is built around structure, organization, communication... ...projects organized and properly documentedAssisting with administrative coordination across active projectsCommunication &...For subcontractorCasual workWork at office
Distinct construction solutions
San Diego, CA4 days ago - ...The Judge Group is looking for an Adminstrative/Executive Assistant for a world-renouwned physician practice. This is a direct hire, full... ...role in San Francisco.We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world-...Full timePrivate practiceWork at office
The Judge Group
San Diego, CA7 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative/Executive Assistant. Be the first to apply!
Related searches
- team administrator San Diego, CA
- administrative assistant logistics San Diego, CA
- administrative assistant San Diego, CA
- full time administrative assistant San Diego, CA
- part-time administrative assistant work from home San Diego, CA
- administrative assistant police department San Diego, CA
- administrative program assistant San Diego, CA
- team assistant San Diego, CA
- operations assistant San Diego, CA
- administrative assistant/recruiting San Diego, CA