Executive Assistant

Executive Assistant

The Executive Assistant to the Chief Financial Officer (CFO) provides high-level, confidential administrative and operational support to the CFO. This role is responsible for a broad range of executive support functions, including calendar and meeting management, financial reporting coordination, project tracking, executive communications, and cross-functional administrative support. The Executive Assistant serves as a trusted partner to the CFO, handling highly confidential information with discretion, exercising sound judgment, and independently managing delegated responsibilities and special projects.

Founded in 1975, CONAM Management operates in 10 states, across 26 key metropolitan markets, supporting over 60,000 apartment units of both affordable and conventional housing. Our growing team of over 1,700 associates is dedicated to maintaining and enhancing the quality of life for our residents. At CONAM, we foster a collaborative, team-oriented culture where our associates thrive and are valued for their expertise and commitment.

We are currently looking for an Executive Assistant to work onsite at our San Diego Corporate Office. This is a full-time position with full benefits. Pay range: $34-$40/hr

Responsibilities include, but are not limited to, the following:

• Provide executive-level administrative support to the CFO, including managing priorities, coordinating workflow, and supporting strategic initiatives.
• Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare detailed itineraries.
• Prepare meeting agendas, presentation materials, reports, and executive correspondence for internal and external stakeholders.
• Coordinate monthly, quarterly, and annual financial reporting activities, ensuring deadlines and deliverables are met.
• Assist in the preparation, organization, and distribution of Board, Executive Team, and Finance Committee materials.
• Handle highly sensitive and confidential financial, business, and personnel information with the highest level of discretion.
• Track department budgets, process invoices and expense reports, and coordinate approvals in accordance with company policies.
• Maintain organized financial records, executive files, and department documentation.
• Support annual budgeting, forecasting, audits, and other finance initiatives through administrative coordination and project management.
• Collaborate with Accounting, Operations, Human Resources, Development, and other departments to facilitate communication and ensure timely completion of cross-functional projects.
• Monitor action items, follow up on deliverables, and provide status updates on key initiatives and special projects.
• Coordinate meetings with auditors, banking partners, investors, consultants, and other external stakeholders as needed.
• Develop, maintain, and improve administrative processes and standard operating procedures that enhance efficiency within the Finance department.
• Prepare reports, analyze data, and compile information to support executive decision-making.
• Perform additional duties and special projects as assigned.

Knowledge, Skills and Abilities:

• Bachelor's degree strongly preferred
• Must have 3-5+ years of experience as an executive assistant
• Preferred 5 yrs experience within the real estate industry
• Expert user in Microsoft Office (Outlook, Word, Excel Zoom, Skype and PowerPoint)
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior staff, associates, investors, clients and external partners/vendors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• High degree of emotional maturity, focus, and professionalism
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

CONAM Management Corporation is more than just a job — it's a career where you can grow and be recognized for your expertise in Property Management. We offer a competitive benefits package that make working at CONAM even more rewarding.

Our benefits include:

• Medical, dental, vision insurance
• Pet insurance
• Life insurance and identity theft protection
• Paid sick and vacation time
• 401(k) plan with company match
• Flexible Spending Accounts (FSAs)
• Employee Assistance Program (EAP)
• Additional perks: Service award days, floating holiday, early earned wage access and more

At CONAM, we pride ourselves on our culture of excellence and commitment to fostering an inclusive, diverse, and supportive work environment.

This position is contingent upon passing a background check, employment verification, pre-employment physical, drug screening, valid driver's license and auto insurance.

CONAM will consider qualified applicants with criminal histories in a manner consistent with the requirement of the law. We are an Equal Opportunity Employer and encourage all qualified candidates to apply.