Facilities Manager

Facilities Manager

For over 45 years, Janus of Santa Cruz has been dedicated to providing compassionate, evidence-based substance use disorder treatment services. We are committed to supporting individuals and families on their journey toward recovery while strengthening our community through innovative and inclusive care.

Position Summary

The Facilities Manager is responsible for overseeing and coordinating all facilities, maintenance, and custodial operations across Janus of Santa Cruz sites. This role ensures that all buildings and environments are safe, compliant, well-maintained, and aligned with organizational standards. This position plays a critical leadership role in maintaining a consistent, high-quality work environment that supports both staff and clients. The Facilities Manager will lead continuous improvement efforts, streamline internal processes, and serve as a key partner in advancing organizational initiatives related to safety, compliance, and operational excellence.

Key Responsibilities

• Oversee day-to-day facilities operations across all sites, ensuring safe, functional, and well-maintained environments
• Implement and maintain policies, procedures, and site safety protocols
• Manage facility layout, furniture, and workspace consistency across locations
• Coordinate preventative maintenance schedules and vendor services
• Participate in the implementation and optimization of a facilities ticketing system

Compliance, Safety & Risk Management

• Ensure compliance with all federal, state, and local regulations (e.g., OSHA, health and safety codes)
• Conduct regular site inspections and risk assessments to identify and resolve hazards
• Support environmental health and safety initiatives across the organization
• Prepare reports related to facility operations, compliance, and maintenance needs

Team Leadership & Supervision

• Directly supervise facilities assistants and custodial staff
• Manage staffing schedules, task assignments, and space allocations
• Review and approve timecards and time-off requests
• Provide coaching, training, and performance management
• Lead regular team meetings to communicate updates, priorities, and expectations

Strategic Coordination & Communication

• Partner with agency leadership to support organizational initiatives and strategic priorities
• Communicate facility-related updates including closures, construction, and site impacts
• Collaborate cross-functionally to support program operations and staff needs
• Build strong relationships with staff, clients, vendors, landlords, and community partners

Continuous Improvement & Service Excellence

• Advocate for staff and client needs to enhance facility-related experiences
• Identify opportunities to streamline processes and improve efficiency
• Ensure timely response to facilities requests, concerns, and feedback
• Support onboarding and training of new team members in partnership with HR

Additional Duties

• Attend agency meetings, trainings, and professional development opportunities
• Perform other duties as assigned

Qualifications

Education & Certifications

• Associate degree in Facilities Management, Engineering, or related field (preferred)
• Facilities Management Certification preferred (can obtain upon hire)

Experience & Skills

• Minimum of 3–5 years of experience in facilities management or a related role
• Experience supervising maintenance, custodial, or facilities teams
• Strong knowledge of building systems, maintenance practices, and safety regulations
• Ability to interpret blueprints (preferred)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access)
• Strong organizational, problem-solving, and communication skills
• Ability to work independently and manage multiple sites and priorities

Additional Requirements

• Valid driver's license and ability to travel between sites
• Ability to be on-call and respond to facility emergencies as needed

Work Environment & Physical Requirements

• Regular movement between multiple sites
• Ability to occasionally lift/move equipment (up to ~50 lbs)
• Ability to respond to urgent facility needs in a fast-paced environment

Why Join Janus?

• Mission-driven work that directly impacts the community
• Collaborative and supportive team environment
• Opportunities for growth and professional development
• Commitment to diversity, equity, inclusion, and belonging

Equal Opportunity Employer

Janus of Santa Cruz is an equal opportunity employer committed to creating an inclusive environment for all employees and applicants. We celebrate diversity and are dedicated to fostering a workplace where everyone feels valued and respected.