BODYROK Executive Assistant - Hartland, WI

BODYROK Executive Assistant

Company: BODYROK

Location: WI (Madison/Milwaukee Area)

Schedule: Full-time in Person

Compensation: $80,000 annually, based on experience

About the Role

BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency. This role is ideal for a high-performing early-career professional who thrives in a fast-paced, entrepreneurial environment. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives.

What You'll Do

Business & Administrative Support (Primary Focus)

• Manage day-to-day administrative needs, including calls, follow-ups, and email correspondence
• Organize and maintain inboxes to ensure clear communication and prioritization
• Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required)
• Assist with financial organization, banking coordination, and expense tracking
• Manage calendar and coordinate internal and external meetings
• Set up and oversee Zoom meetings, agendas, and follow-up materials
• Prepare documents, reports, and materials for meetings and ongoing projects
• Support operational workflows, process tracking, and cross-functional coordination
• Maintain organized digital systems and continuously improve efficiency across tasks

Operations & Project Support

• Track key initiatives and ensure deadlines and priorities are met
• Conduct research to support business decisions, vendors, and partnerships
• Coordinate logistics across business priorities and special projects
• Support light HR and administrative functions as needed
• Assist in managing expenses, receipts, and reporting

Secondary Support (As Needed)

• Coordinate select personal or household scheduling to ensure overall efficiency
• Assist with vendor coordination and service appointments
• Support occasional logistical needs related to the executive's day-to-day operations

Who You Are

• Highly organized with exceptional attention to detail
• Proactive and able to anticipate needs
• Strong communicator with the ability to manage multiple priorities
• Comfortable working with spreadsheets, email, and scheduling tools
• Discreet, trustworthy, and professional
• Resourceful, solution-oriented, and execution-focused
• Positive attitude with a strong willingness to take ownership

Preferred Qualifications

• Bachelor's degree or equivalent experience preferred
• Strong proficiency in Excel or Google Sheets
• Previous experience in an administrative, operations, or support role preferred
• Interest in business operations, startups, or high-growth environments
• Based in the Madison/Milwaukee Area

Why This Role

This is an opportunity to work closely with leadership in a high-growth environment, gaining direct exposure to business operations, financial coordination, and strategic execution. The role offers strong learning potential and the ability to develop into a long-term position with increasing responsibility.

Flexible work from home options available.

BODYROK offers high-intensity, low-impact workouts that tone, sculpt and redefine your body and mind in just 45 minutes! We are a rapidly growing company looking for fitness enthusiasts who are: organized, problem-solvers, demonstrate excellent interpersonal skills, and have a passion & excitement for our brand. We are seeking enthusiastic, service-oriented, hardworking individuals to work in our fast-paced studios. Let's ROK!