Executive Assistant - Product & Engineering

Job Description

Russell Tobin's client, an American Fintech Company, is hiring a hybrid Executive Assistant – Product & Engineering in New York, NY

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Employment Type: Contract/Hybrid

Location: New York, NY 10012

Duration: 6+ months with possible extension or conversion

Pay range: $45/hr - $50/hr W2

Schedule: Mon – Fri (3 days in office, 2 days remote)

Job Description:

The Executive Assistant team is part of the People organization and partners closely with senior leaders across the company. Executive Assistants serve as trusted, strategic partners, helping leaders stay focused on their highest-priority work through effective calendar management, meeting preparation, travel coordination, and event planning.

The team works collaboratively, shares best practices, and continuously looks for ways to improve administrative processes through technology, process improvements, and AI-enabled solutions.

As an Executive Assistant, you will play an important role in improving the productivity and operational efficiency of senior leaders and their teams. This role requires exceptional organizational skills, sound judgment, proactive problem-solving, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate is a motivated, resourceful team player who takes ownership and handles responsibilities with precision, professionalism, and discretion.

Responsibilities

• Executive Support: Provide administrative and executive support to 3–4 leaders and their teams within Product and Engineering.
• Calendar Management: Own and manage complex calendars, scheduling, meeting requests, and related logistics.
• Relationship Management: Build strong working relationships with internal and external stakeholders while maintaining professionalism and discretion.
• Meeting Coordination: Organize internal meetings, track agendas, distribute action items, and ensure timely follow-ups.
• Project & Event Coordination: Support cross-functional projects, draft team communications, and coordinate logistics for All Hands meetings and internal events.
• Travel Management: Coordinate complex domestic and international travel arrangements, itineraries, and related logistics.
• Team Events & Offsites: Manage end-to-end planning and execution of team onsites, leadership gatherings, and events, including vendor coordination and logistics.
• Budget & Expense Management: Oversee team budgets, track expenses, and support financial administration across assigned teams.

Qualifications

• 1–3 years of experience in executive assistance, administrative support, project coordination, or a similar role, preferably within a fast-paced technology or high-growth environment.
• Previous experience directly supporting Directors, Senior Managers, or other senior-level leaders.
• Exceptional organizational skills, strong attention to detail, and a demonstrated sense of ownership.
• A proactive, resourceful self-starter who can navigate ambiguity, solve problems independently, and execute tasks efficiently.
• Ability to adapt quickly to changing priorities while anticipating the needs of leaders and their teams.
• Strong emotional intelligence, interpersonal skills, and excellent written and verbal communication.
• Proven ability to build trusted relationships and provide consistent, dependable support across different teams and organizational levels.

For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.