Travel Coordinator

Travel Coordinator

We are seeking a detail-oriented and proactive Travel Coordinator to support and streamline our company's travel operations. In this role, you will ensure all employee travel is arranged efficiently, accurately, and in full compliance with company policies. You will collaborate closely with employees, managers, and our third-party travel platform to deliver a smooth and positive travel experience. This role also offers the opportunity to contribute to improving travel processes, policies, and systems as the company continues to scale.

Responsibilities:

• Coordinate with our third-party travel platform to book travel and resolve any issues
• Communicate travel guidelines, updates, and policy changes clearly across the organization
• Monitor adherence to company travel policies and provide guidance to ensure compliance
• Review and reconcile travel receipts with submitted expenses to ensure accuracy and policy alignment
• Partner with the Accounting team to improve and streamline travel and expense processes
• Identify opportunities to optimize travel costs and improve overall efficiency
• Provide training and one-on-one support to help employees effectively use the travel platform
• Handle exceptions and unique scenarios by assessing situations, determining next steps, and escalating when appropriate
• Reconcile expenses and cards on monthly basis for accounting purpose
• Partner with the Controller to assess vendors and contribute to selecting the most effective travel platform for the organization
• Maintain a high level of accuracy and attention to detail across all work

Minimum Qualifications:

• 3+ years of experience in corporate travel coordination, travel management, or administrative support
• Strong organizational and multitasking skills with excellent attention to detail
• Excellent communication skills with the ability to support employees in time-sensitive situations
• Ability to work in a fast-paced environment while maintaining accuracy and professionalism

Preferred Skills and Experience:

• Demonstrated experience in identifying areas for improvement in processes, policies, and procedures, enhancing efficiency and employee experience
• Ability to analyze travel spending and usage trends to recommend cost-saving opportunities and process improvements
• Familiarity with expense and travel platforms (e.g., Ramp, Navan, or similar tools)
• Support evaluation of current travel tools and platforms, and assist in identifying better solutions as needed
• Drive continuous improvement initiatives within travel operations as the company grows

Additional Information:

Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case-by-case basis and may vary based on job-related skills, education, experience, technical capabilities and internal equity. In addition to base salary, for full-time hires, you may also be eligible for long-term incentives, in the form of stock options, and access to medical, vision & dental coverage as well as access to a 401(k) retirement plan. Impulse Space's spacecraft manufacturing business is subject to U.S. export regulations including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). This position requires applicants to be either U.S. Persons (i.e., U.S. citizen, U.S. national, lawful permanent U.S. resident (green card holder), an individual granted asylum in the U.S., or an individual admitted in U.S. refugee status) or persons eligible to obtain an export license from the U.S. Departments of State, Commerce, or other applicable U.S. government agencies. Learn more about the ITAR here. Impulse Space is an Equal Opportunity Employer; employment with Impulse Space is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

About Impulse Space:

Impulse Space, the in-space transportation company founded by Tom Mueller, is opening access beyond Low Earth Orbit (LEO) with its fleet of in-space transportation vehicles. The high-energy Helios vehicle unlocks orbits beyond LEO with its powerful Deneb engine, dropping off payloads in MEO, GEO, heliocentric, lunar, and other planetary orbits. The flight-proven Mira vehicle uses a nontoxic, high-impulse chemical propulsion system to offer orbital transport, constellation deployment, and precision reentry services to customers throughout LEO. Led by a team that delivered the most reliable rockets in history, Impulse provides economical and efficient in-space transportation by reliably and rapidly getting customers where they want to go. Apply Now

Our Hiring Process:

Stage 1: Application Received

Stage 2: Resume Review

Stage 3: Intro Phone Interview

Stage 4: Technical Phone Interview(s)

Stage 5: Onsite Interview

Stage 6: Offer!

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