Office Assistant

Office Assistant Responsibilities Manage front office inventory and filing Manage the phones and respond to voicemails Assist with sales / review new leads Approve, export, maintain hours in timesheets from QuickBooks Time Create time reports to assist with payroll Create reports for bi-monthly meetings Onboard new projects Personalize work authorization forms for each clientWork Authorization Form Receive and process content from clients, submitted both in-office and digitally Manage bids for printing and binding Coordinate shipments or in-person deliveries Offboard completed projects Find and vet contractors Manage Team Meeting Schedules Schedule, prepare for, and attend project status meetings (twice monthly) Schedule, prepare for, and attend Executive and Team Project Reviews Attend client meetings as assigned Assist with client invoicing Qualifications Associate’s Degree in a related field Incredibly organized and able to follow standard operating procedures Prior administrative experience (please specify) Excellent computer skills Attention to detail Have access to a personal vehicle for pickups and deliveries Desire to be proactive and create a positive experience for others Ability to maintain polite and professional communication Ability to follow established procedures and listen attentively to needs of office staff Additional Information Preferred Skills & Qualifications Google Suite experience Intuit experience Adobe apps experience, especially InDesign and Acrobat #J-18808-Ljbffr Legacy Books