Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support a long-term contract opportunity in St. Cloud, Minnesota within the manufacturing industry. This position will focus on improving data accuracy across key business records, with a strong emphasis on vendor information, item records, and documentation quality. The ideal candidate brings prior NetSuite experience, works well independently, and is comfortable identifying discrepancies, asking clarifying questions, and escalating issues when needed.

Responsibilities:
• Review and refine item master records in NetSuite, ensuring catalog, assembly, purchased items, and bills of materials are complete and accurate.
• Audit vendor profiles and correct incomplete, outdated, or inconsistent account details to strengthen data reliability.
• Organize and update tax-related vendor documentation, including validating exemption records, converting paper W-9s into digital files, and correcting tax identification data.
• Identify overlapping or duplicate vendor and account records across multiple locations and prepare them for consolidation.
• Build clear data summaries, cleanup logs, and exception reports for review and approval by designated business stakeholders.
• Investigate data issues thoroughly and take independent action to resolve routine discrepancies while elevating complex concerns as needed.
• Maintain strong data integrity standards by performing careful validation checks throughout the cleanup process.