Real Estate Executive Assistant

Overview Real Estate Office Help Wanted Now. Full-time administrative support for a growing Real Estate Team in the Birmingham, AL area. 40 hours weekly, Monday through Friday, 9:00 AM to 5:00 PM, in-office position. The担当 is to handle administrative details of running a real estate business, including listings, CRM data, and communications with clients, agents, and vendors. Responsibilities Handle a wide range of daily administrative tasks to support a busy real estate team leader Process new listings, prepare listing files, organize documents, and ensure accuracy Enter prospects and clients into the CRM and maintain up-to-date, error-free records Manage incoming offers, direct them appropriately, and track status updates Schedule closings, inspections, showings, and other critical real estate appointments Keep the contact management system updated and ensure all information is current Assist with preparing CMAs for seller prospects Search the MLS to identify properties that match buyers’ needs Create and edit documents, presentations, and marketing materials using Word, Publisher, and PowerPoint Maintain organized digital and physical filing systems Answer phones and communicate professionally with clients, agents, and vendors Support day-to-day operations in a fast-paced environment where priorities can change quickly Ensure all tasks and deadlines are completed promptly with strong follow-through Qualifications Highly organized, detail-oriented, and able to manage multiple tasks without missing deadlines Strong administrative or office support background; real estate experience is a plus, but not required Proficient computer skills, including strong typing ability Comfortable using Microsoft Word, Publisher, and PowerPoint to create documents and presentations Experience with CRM platforms (Top Producer or similar) preferred Able to navigate the MLS, prepare CMAs, and understand basic real estate documents (or willing to learn quickly) Excellent verbal and written communication skills; confident and professional on the phone Dependable, loyal, and committed to consistent follow-through Thrives in a small business environment where priorities shift, and fast problem-solving is needed Self-motivated with a “get-it-done” mindset and strong initiative Able to work full-time, Monday–Friday, 9:00 AM to 5:00 PM in the Birmingham office Comfortable supporting a high-performing team leader with a growing workload Compensation and Schedule Compensation: $32,000 yearly #J-18808-Ljbffr WizeHire, Inc