Legal Billing Operations Analyst

Join Our Team as a Legal Billing Operations Analyst at Axiom

Location: San Jose CA or Culver City CA; On-Site 5 DPW

We are seeking a Legal Billing Operations Analyst to support our client a large technology this role you will coordinate critical workflows across the outside counsel lifecycle including vendor onboarding outside counsel terms timekeeper and rate management legal billing administration and Third-Party Associate engagements. You will work closely with Legal Finance Procurement Information Security and external law firms to ensure requests move efficiently from intake through completion systems and records remain accurate and issues are appropriately resolved or escalated.

Responsibilities:

• Manage outside counsel onboarding requests from intake through completion coordinating with Legal Procurement Finance Information Security and external law firms.
• Facilitate outside counsel terms engagement documentation information security assessments rate reviews and approvals and required vendor and compliance documentation.
• Review matter-specific engagement letters for alignment with established Legal policies and requirements coordinating execution and escalating exceptions or legal questions as appropriate.
• Manage timekeeper and rate workflows including reviewing requests obtaining approvals supporting rate adjustment reviews and negotiations resolving discrepancies and maintaining accurate billing records.
• Coordinate Third-Party Associate and secondment engagements communicating documentation requirements approvals actions and deadlines and monitoring requests through completion.
• Maintain accurate onboarding vendor contract billing timekeeper rate and engagement records across relevant systems trackers and the Global Legal Roster.
• Monitor workflows for outstanding items and bottlenecks proactively follow up with stakeholders and identify recurring issues and opportunities for process improvement.

Qualifications:

• Bachelors degree or equivalent professional experience.
• 5 years of experience in legal operations legal billing vendor management finance operations procurement contract administration or a related operational function.
• Experience working in a large global corporate legal department law firm or professional-services environment.
• Strong organizational and workflow-management skills with the ability to manage multiple priorities and deadlines in a fast-paced global environment.
• Exceptional attention to detail commitment to data accuracy and sound judgment when determining when issues require escalation.
• Experience reviewing law firm engagement letters or supporting contract administration.

Preferred Skills:

• Experience with legal e-billing legal spend management vendor management or workflow platforms.
• Technology fluency including the ability to leverage emerging AI capabilities to modernize vendor management.
• Experience identifying and implementing process or workflow improvements.

Compensation:

The estimated total compensation for full-time Axiom attorney roles is $00 per year and for non-attorney roles is $ per year. Compensation decisions are based on various factors including but not limited to experience skills certifications location and business needs. Employees may be eligible for additional benefits including health dental and vision insurance; paid holidays and PTO; flexible work arrangements; and professional development opportunities and tools.

About Axiom:

For over 25 years Axiom has pioneered the alternative legal services industry now serving more than 1500 legal departments globally with our unique blend of world-class legal talent and advanced AI tools delivering innovative solutions ranging from that combine top-tier talent with cutting-edge technology. We tackle complex legal matters across 12 practice areas for clients ranging from Fortune 100 to SMBs empowering our legal professionals to engage in meaningful work that advances their careers. Our Talent NPS score of 71% and our Client NPS score of 64% highlight our commitment to excellence ( Reported scores were Axioms average for 2025 the legal industry average NPS score is 35%). Join our forward-thinking community where youll keep your career dynamic and multi-faceted be part of a company that values agility collaboration and excellence and love both the law and your life.

Axiom is the global leader in high-caliber on-demand legal talent. Covering North America the UK Europe and APAC we enable legal departments to drive efficiency and growth and meet the demands of todays business landscape with best inclass alterative legal services.

Upon request and consistent with applicable laws Axiom will provide reasonable accommodations for individuals with disabilities who require accommodations to participate in each stage of the recruitment process. To request an accommodation please contact

Axiom respects your privacy. For an explanation of the kind of information we collect about you and how it is used our full data privacy notice is available here.

Employment with Axiom may be contingent upon successful completion of a background check providing proof of identity and possessing the necessary legal authorization to work. Pursuant to the San Francisco Fair Chance Ordinance NY Fair Chance Act and Los Angeles Fair Chance Initiative we will consider for employment qualified applicants with arrest and conviction records.

#LI-ML

Required Experience:

IC