Professional Assistant-Public Works

Job Title

Public Works Professional Assistant

Job Description

Public Works is seeking a highly skilled professional with advanced administrative expertise to join the team. The Professional Assistant will assist the Fleet and Street Divisions within the PW team.

Duties Include

Coordinate and schedule interviews with applicants and interview panels.

Assist with onboarding activities and employment-related documentation.

Prepare and process requisitions, purchase orders, change orders, and invoices.

Monitor expenditures and ensure expenses are charged to appropriate budget categories.

Coordinate with the team regarding budgetary concerns and financial transactions.

Review, edit, and process payroll for Street and Fleet Division employees.

Respond to inquiries from residents and staff.

Provide information and guidance regarding Public Works services and programs.

Order supplies and monitor inventory levels.

Assist with departmental events, meetings, training sessions, and conference room scheduling.

Support Public Works initiatives, including employee engagement activities, leadership events, and departmental programs.

Responsible for various monthly, quarterly, bi-annual, and annual reports, including employee attendance sheets, vehicle usage, tool allowance, and sick leave buy-back for union employees.

Scheduling meetings and assisting in preparation for meetings.

This position will collaborate with the administrative team to update and implement policies and procedures, ensuring a streamlined work environment within Public Works.

Cross-training in various administrative functions to enhance operational efficiency.

Handle PW KORA requests.

Provide administrative support to Fleet Division operations by coordinating customer requests, processing documentation, and ensuring timely follow-up on service needs.

Process vehicle registrations.

Manage the issuance, replacement, and tracking of fuel fobs.

Perform other duties as assigned.

Qualifications

Associate's degree in a related field and three years of related program experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above. High level of computer software proficiency, data entry/typing at a moderate rate, and experience essential to perform duties listed above. Premium communication skills, organizational and interpersonal skills, and the ability to maintain a professional demeanor in all situations. Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential and sensitive nature; Proficient in Microsoft Office, Word, Excel, Access, and PowerPoint to accumulate and compile information from reports and records. Must have a valid driver's license. Bilingual a plus.

Salary Range

$21.86-$28.58/hr.

The Unified Government of Wyandotte County/Kansas City, KS is an Equal Opportunity Employer and values an inclusive workforce.

If you need to reach a member of the Human Resources staff, please call View phone number on click.appcast.io or email View email address on click.appcast.io.

Company: Unified Government of Wyandotte County/Kansas City, KS

Unified Government of Wyandotte County and Kansas City