Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support a government-focused finance team in Clearwater, Florida. This contract position with permanent potential is ideal for someone who can work accurately in a fast-paced environment while handling invoice review, payment processing, and compliance-driven documentation. The person in this role will help maintain strong financial controls, ensure proper use of public funds, and contribute to efficient day-to-day accounts payable operations.

Responsibilities:
• Review invoices in detail to confirm accuracy, completeness, and adherence to purchasing terms, contract conditions, and funding guidelines.
• Examine payment requests against purchase orders and supporting records to ensure charges are coded correctly and meet internal and regulatory standards.
• Assess available budget balances and funding sources before processing transactions to support sound financial stewardship.
• Process accounts payable activity by entering, scanning, and validating data within the organization's AP system.
• Handle a large volume of transactions independently while organizing priorities to meet processing deadlines.
• Apply government and fund accounting principles when evaluating payable items and related documentation.
• Support compliance efforts by confirming that expenditures align with authorized public-purpose spending requirements.
• Use Microsoft Excel, Word, and Outlook to manage records, communication, and reporting related to accounts payable activities.
• Participate in special assignments such as testing, training support, and process reviews as needed.• Previous experience in accounts payable, including invoice matching, data entry, and payment verification.
• Familiarity with Oracle or similar enterprise accounting software.
• Working knowledge of fund accounting and budget-based financial controls.
• Experience supporting government, public sector, or grant-funded accounting environments is strongly preferred.
• Ability to review detailed financial documents with a high level of accuracy and consistency.
• Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities in a high-volume setting.