Executive Office Receptionist

Executive Office Receptionist

This position is in the office and not remote.

The Office of the County Executive has an exciting opportunity for a dedicated and organized Executive Office Receptionist to join our team. In this in-person role, you will serve as the first point of contact for all visitors to the Executive's Office, providing excellent service to constituents and assisting with administrative tasks that support the 16-person office. This role contributes to the success of the office and Pierce County by coordinating general office duties, helping Executive staff prepare for meetings and maintain records, and providing positive, responsive services to constituents. The Receptionist reports to the Executive Administrative Services Manager.

Pierce County Executive Ryan N. Mello is the elected head of the executive branch of the Pierce County government. The Executive oversees and administers county government to ensure that it complies with the County Charter, state constitution, and other applicable federal, state and local laws.

Executive Mello's Forward Together agenda focuses on building communities that are safe, welcoming and connected. Executive Mello's priorities include:

• Expanding affordable housing and helping individuals transition out of homelessness.
• Reducing crime and ensuring public safety.
• Increasing access to affordable childcare for working families.
• Opening new behavioral health facilities and services to support mental wellness.
• Providing access to parks and safe infrastructure for walking and rolling.
• Attracting good-paying jobs to the South Sound to strengthen the local economy.

Office of the County Executive - Ryan Mello

A successful Executive Office Receptionist enjoys speaking with people from diverse backgrounds and is familiar with the County's various departments and branches of government. This role requires someone who interacts with senior level leaders and elected officials in a highly professional and positive way. This role also requires strong attention to detail and deadlines, and the ability to maintain strict confidentiality and discretion. The office environment fluctuates between quiet and busy, and the Executive Office Receptionist is nimble and able to manage competing priorities.

If you are someone who can foster an environment of teamwork and cultivate a culture of respect, trust, and confidence amongst those you support, then we want to talk to you!

A career with Pierce County means joining an organization committed to your growth and success. Through our robust online learning and variety of training opportunities, Pierce County ensures continuous professional development throughout your journey. This dedication extends beyond individual advancement, it reflects a broader mission to foster welcoming communities, maintain safe infrastructure, and promote equitable access to opportunities.

Core daily responsibilities include:

• Perform receptionist and general office duties such as reviewing mail and responding to routine inquiries by phone, email or in person.
• Provide administrative support to Executive Office staff. This includes tasks such as scheduling meetings, preparing meeting materials, maintaining contact lists, and helping with meeting and event logistics.
• Demonstrate the office's Welcoming Workplace values of collaboration, integrity, excellence and transparency.
• Conform to the County Finance Policy and Procedures Manual, Human Resources policies and the Administrative Guidelines for Career Service, and Information Technology Policies and Procedures.

A classification description with a more detailed list of essential functions can be found here.

Minimum qualifications include:

• Additional education or related experience may substitute for the recruiting requirements
• A resume and a cover letter is required
• One year of general clerical experience
• Proficiency in Microsoft Office including Outlook, Word and Teams
• Clear written communication skills that demonstrate proficiency in spelling, punctuation and grammar
• Ability to meet travel requirements of the position. Occasional travel within Pierce County may be required for training or to support meetings or event logistics

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

This is a competitive and meritorious selection process. Pierce County applications are reviewed by human hiring staff in accordance with the qualifications listed for the position. Pierce County understands applicants may use AI tools when preparing application materials. We recognize these tools can make the process easier; however, we ask that everything you submit genuinely reflects your own experience, skills, knowledge, and writing style.

During the interview process, you may be asked to demonstrate your skills, including writing and subject knowledge, and to speak to your experience in your own voice. Applicants should be prepared to respond to interview questions without relying on AI-generated responses or reading prepared answers from a screen. Any misrepresentation may result in disqualification or separation.

Applicants whose qualifications most closely align with the County's needs will be eligible for further consideration. Notification of application status typically occurs within two to three weeks after the closing date. Some applicants may receive short notice to participate in additional selection steps, which may include assessments, phone screens, or interviews.

Upon offer, compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.

Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.

Guided by the County Executive's Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.

We are unable to sponsor or take over sponsorship of an employment visa at this time.