HR Assistant

This The Human Resources Assistant provides administrative and operational support to the HR department, ensuring smooth execution of daily HR functions. This role supports employee onboarding, recordkeeping, recruitment coordination, data management, and employee inquiries while helping maintain a positive employee experience.

 
Key Duties & Responsibilities:

• Provides administrative support to the HR department and assists with day‑to‑day HR operations.
• Maintains and updates employee records in both digital and physical formats, ensuring accuracy and compliance.
• Keeps internal HR trackers up to date, including headcount reports, onboarding status, compliance logs, and other departmental spreadsheets.
• Assists with recruitment by posting job openings, reviewing résumés, scheduling interviews, and communicating with candidates.
• Prepares and creates offer letters for selected candidates and ensures timely delivery and follow‑up.
• Supports new‑hire onboarding by preparing documentation, collecting required forms, and coordinating orientation activities.
• Responds to employee questions regarding HR policies, benefits, payroll, time‑off procedures, and general inquiries.
• Processes personnel changes such as new hires, promotions, transfers, and terminations, and updates HRIS systems accordingly.
• Sends out and tracks exit interviews for departing employees, ensuring documentation is collected and logged.
• Assists with company recognition initiatives, employee anniversary programs, and other culture‑building activities.
• Helps coordinate employee training sessions, performance reviews, and engagement initiatives.
• Assists with benefits administration, open enrollment tasks, and employee communications.
• Prepares HR reports, assists with audits, and ensures compliance with recordkeeping and regulatory requirements.
• Provides general administrative support including filing, generating reports, drafting documents, scheduling meetings, and maintaining HR documentation.
• Upholds confidentiality and handles sensitive information professionally.
• Performs additional duties as assigned to support HR operations and organizational needs.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and conflict‑resolution skills.
• Excellent organizational skills and strong attention to detail.
• Strong analytical and problem‑solving abilities.
• Ability to prioritize tasks effectively and delegate when appropriate.
• Ability to act with integrity, professionalism, and maintain strict confidentiality.
• Team‑oriented, proactive, and self‑motivated.
• Strong judgment and decision‑making skills.
• Thorough knowledge of employment‑related laws and regulations.
• Proficient with Microsoft Office Suite, especially Excel, or related software.
• Proficiency with, or the ability to quickly learn, the organization’s HRIS and talent‑management systems.
• Bilingual (English/Spanish) preferred.

Education and Experience:

• Bachelor’s degree in Human Resource Management, Business Management, or related field is highly preferred.
• Minimum of three years of working experience in a Human Resources capacity.
• Professional HR certification is desired.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.
• Must be willing to travel to the various medical centers in the market.

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Palm is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Palm makes hiring decisions based solely on qualifications, merit, and business needs at the time.