Billing Specialist (Engineering Projects)

Job Description

Job Description

EBA Engineering, Inc. (EBA) is seeking a Billing Specialist to prepare client invoices for engineering and professional services projects. The Billing Specialist reviews project information and supporting documentation, prepares invoices in accordance with contract requirements, and maintains accurate billing records.

KEY RESPONSIBILITIES

As a Billing Specialist, you will:

• Prepare and submit invoices for engineering and professional services projects, mostly cost-plus fixed fee type.
• Review labor, expenses, project budgets, and contract terms to ensure accurate project set-up and billing.
• Work closely with project managers to gather billing information and resolve invoice-related questions.
• Compile, review, and validate supporting documentation required for client invoicing, including large and complex invoice packages that may exceed 100–200 pages.
• Process invoices in accordance with client-specific requirements, contracts, and electronic submission procedures.
• Maintain accurate billing records, contract information, and invoice history in Deltek Vantagepoint.
• Prioritize daily billing activities to meet strict client and government submission deadlines.
• Identify and resolve billing discrepancies to ensure timely and accurate invoice submission.
• Prepare billing reports and provide documentation to support internal and external audits as needed.

MINIMUM QUALIFICATIONS

• Minimum of 2 years of billing experience in an A/E/C or professional services environment working on cost-plus fixed fee invoices
• Associate or bachelor's degree in accounting, finance, business administration, or related field
• Experience with cost-plus, time-and-materials, and government-related contracts preferred
• Experience with ERP/accounting systems such as Deltek Vantagepoint
• Strong understanding of project accounting principles and indirect cost structures
• Strong organizational, analytical, and problem-solving skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment

PREFERRED QUALIFICATIONS

• Experience using Deltek Vantagepoint/Vision
• Advanced proficiency in Microsoft Excel and financial reporting tools

BENEFITS:

We provide a comprehensive benefits package designed to support your career growth and well-being. Our offerings include a competitive salary and robust compensation package, hybrid schedule, flexible work hours, comprehensive health benefits-including medical, dental, vision, and prescription coverage-and participation in a wellness rewards program that can eliminate medical deductibles, a 401(k) plan with company-matching contributions, flexible spending accounts, company-paid short- and long-term disability insurance, company-paid life insurance, company-paid AD&D, paid holidays and vacation time, and reimbursement for tuition, certifications, and licensure to support your ongoing professional development.

WHAT WE DO:

At EBA, we appreciate that our success depends upon the experience, knowledge, and teamwork of our staff. As such, we make our commitment count for our employees by valuing you and the work you do. We are committed to supporting diversity, opening doors, trading ideas, encouraging innovation, and giving our staff what they need to perform exceptional work in an exceptional atmosphere.

EBA provides civil/site, geotechnical, structural, transportation, water resources, and water systems engineering; surveying and mapping; construction management/inspection ; field and laboratory material testing; subsurface utility engineering; drilling; asset management; and geospatial technologies services to clients throughout the Mid-Atlantic region.

We encourage you to apply and become a valued member of our team.

EBA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

NOTICE TO THIRD-PARTY AGENCIES:

Please note that EBA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, EBA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, EBA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of EBA.

Must be able to successfully pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.