OPS Administrative Assistant II

OPS Administrative Assistant II - 77909109

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Agency: Florida Fish and Wildlife Conservation Commission Working Title: OPS Administrative Assistant II - 77909109 Pay Plan: Temp Position Number: 77909109 Salary: $17.30 an hour Posting Closing Date: 06/21/2026 Employment in this position is contingent upon a satisfactory criminal history record check. Location: Russell Park 1875 E Orange Ave, Tallahassee, FL 32311 Salary: $17.30 an hour (potential for health benefits) Supervisor: Jessica Kelley, contact information: View email address on click.appcast.io or View phone number on click.appcast.io Broadband Code: 43-6011-03 Region: Northwest Class Title: Administrative Assistant II County: Leon Working Hours: 8:00am 5:00pm Minimum Qualifications: A high school diploma and six years of professional experience in administrative work. A bachelor's degree can substitute for four of the six years' experience. A cover letter and resume must be submitted with your application. Description of Duties: This is professional work assisting in the management of project review records for the Florida Fish and Wildlife Conservation Commission's (FWC) Office of Conservation Planning Services (OCPS) in the Habitat and Species Conservation Division. The incumbent is responsible for performing data entry into the FWC Project Log and providing quality, sharable, and accessible information throughout the agency. Primary duties and responsibilities include: Monitoring the OCPS external email inbox for the identification, tracking, and distribution of project review information Retrieval, processing, and delivery of initial project review materials from external agency websites Conducting initial project screening Coordinating with OPCS biologists, other FWC staff, and external parties. This includes time-sensitive searches of internal systems and communicating results. Managing documents and records in the FWC Project Log This position conducts initial project screening, performs data entry, coordinates reviews with OPCS biologists, other FWC staff, and external parties, and manages documents and records in the FWC Project Tracking System. OPCS biologists conduct project reviews and comment on regulated activities that have potential to impact fish and wildlife resources. This position is responsible for the delivery of initial project materials using external agency resources and working with external agency staff on accessing files and documents. Duties include thoroughly researching projects and working with FWC staff to determine appropriate review processes and essential documents. The incumbent is also responsible for producing quality reports, correspondence, and other work products which meet the intended objectives; assisting program staff in reviewing environmental application materials and data; preparing draft correspondence; distributing materials; maintaining and archiving records; attending and participating in internal meetings; and completing special projects as assigned. Knowledge, Skills, and Abilities: Knowledge of Microsoft Office applications, including Word, Excel, Outlook, SharePoint, and Teams. Knowledge of the methods of data collection and analysis. Knowledge of administrative and clerical procedures, principles, and practices. Ability to manage a large workflow and set appropriate priorities. Ability to prepare correspondence and technical reports. Ability to work independently and manage time efficiently. Ability to plan, organize, and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices. Ability to conduct fact-finding research and utilize problem-solving techniques. Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities. Ability to communicate effectively both orally and in writing. For questions regarding this position, please contact Jessica Kelley by email at View email address on click.appcast.io or by phone at View phone number on click.appcast.io. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: Tallahassee, FL, US, 32311