Executive Assistant/Office Manager

Location: In-Office (No Remote Work) Company: Impact Suite / Schools by Impact Suite Schedule: Part-Time (20 hours per week) About Impact Suite Impact Suite is a growing technology company serving schools and organizations through innovative communication and operational solutions. We value initiative, accountability, excellent service, and strong company culture. Position Overview We are seeking a highly organized, proactive Part-Time Office Manager / Executive Assistant to support leadership and help oversee day-to-day business operations from our office. This role is ideal for someone who enjoys solving problems, creating structure, supporting people, and helping a growing company run smoothly. The right candidate will serve as an operational hub for the company—supporting executives, helping manage office operations, coordinating internal processes, and strengthening team culture. Key Responsibilities Manage executive calendars, scheduling, and recurring company meetings Prepare agendas, reminders, follow-up items, and administrative support for leadership Support day-to-day office and business operations, including HR administration, accounting coordination, vendor communication, and operational follow-up Track invoices, subscriptions, vendor obligations, and help ensure important tasks are completed Professionally communicate with vendors, partners, clients, and outside contacts on behalf of the company Support company culture through team celebrations, employee events, onboarding coordination, and occasional retreats Identify operational gaps or overlooked tasks and proactively help solve them Use Slack and standard business tools to support communication and coordination Handle sensitive information with professionalism and confidentiality Maintain basic awareness of HIPAA and healthcare privacy expectations as they relate to healthcare technology Qualifications Experience in office management, executive assistance, business administration, operations coordination, or a similar role Basic understanding of business functions including HR, accounting, operations, and executive support Strong written and verbal communication skills with excellent customer service instincts Highly organized with strong follow-through and attention to detail Familiarity with an AI tool(s) and writing prompts for daily tasks Resourceful, dependable, and comfortable managing multiple priorities Comfortable asking questions, learning new systems, and stepping in where needed Familiarity with Slack and common business software tools Experience in healthcare, healthcare technology, SaaS, education technology, or entrepreneurial environments is a plus Success in This Role A successful person in this role becomes a trusted “get it done” resource who keeps leadership organized, helps the business stay on track, strengthens company culture, and ensures important details do not fall through the cracks. #J-18808-Ljbffr