Payroll Administrator

Payroll Administrator

Salary is based on experience and/or qualifications, and is subject to negotiation. The Payroll Administrator will oversee and supervise the organizations payroll functions, ensuring that pay is processed on time, accurately, and in compliance with government regulations. Provides accurate and timely bi-weekly and supplemental payrolls for all City employees. Maintains employee payroll database and maintains and processes payroll related contributions and reporting in accordance with federal and state regulations. Reviews all work completed by the Payroll Coordinator for accuracy and compliance with City and departmental guidelines, procedures, and regulations. Work is performed under limited supervision with considerable latitude for the use of initiative. Position relies on experience and exercises independent judgement to determine that transactions are in accordance with correct accounting procedures and statutory requirements.

Minimum Qualifications

Bachelor's degree in accounting, business administration, human resources, related field, or Certified Payroll Professional (CPP) required, supplemented by four or more years' experience in payroll processing with two years in a supervisory or management role preferred; or an equivalent combination of education, certification, training and/or experience. Must have National Incident Management System (NIMS) certification (level to be determined by job classification requirements) or obtain within one year of employment. In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully.

Benefits

We believe City employees to be our most valuable asset. To attract and retain the best employees, we offer a competitive salary and benefits package which includes training, educational assistance, performance appraisal and a merit program. The following are included as part of the City's Full Time General Employee's Benefits Package:

• Health Insurance
• Health Reimbursement Arrangement (HRA)
• Dental Insurance
• Vision Program
• Basic Term Life Insurance
• Supplemental Life Insurance
• FRS Retirement Plan
• Long Term Disability
• Discounted Supplemental Insurances
• Voluntary 401(a) Match Plan
• 457 Deferred Compensation Plan
• Roth IRA
• Tax Deferred 125 Plans
• Paid Holidays
• Paid Vacation Days
• Paid Sick Leave / Family Sick Leave
• 4-Day Workweek
• Educational Reimbursement Program
• Direct Deposit
• Employee Assistance Program
• Credit Union
• Sick Leave Buy-Back
• Self Care Days
• Paid Parental Leave

Insurance Benefits

Health Insurance The City provides employees with health insurance benefits through Aetna Health Care Plan. The City pays 100% of the premium cost for employee and 70% for dependent(s).

Health Reimbursement Arrangement (HRA) The City provides General Employees with a Health Reimbursement Arrangement account to help cover the cost of the annual health insurance deductible. The monies are not taxable, are pre-funded by the City and can be used to pay any qualified in-network medical deductible or prescription copays that are incurred under the medical plan. Depending on the health insurance plan election you make, the City contributes either $2,000, $3,000 or $4,000 to your HRA account on a Fiscal Year basis. The HRA funds are not rolled over from year to year and cannot be used for dental or vision.

Dental Insurance The City provides employees with dental insurance through Aetna Dental, of which two options (Dental DMO and Dental PPO) are offered. The City pays $5.00 per month towards dental coverage premium.

Vision Program Vision coverage on routine eye exams, eyeglasses and contact lenses is available through Aetna Health Care. The City pays 100% coverage for employee only. See plan information for details regarding the vision care program.

Life Insurance / Accidental Death and Dismemberment Insurance The City provides all full-time employees with $50,000 in term life insurance. There is no cost to employees for this benefit.

Supplemental Life Insurance / Supplemental AD&D Insurance Employees may purchase supplemental term life insurance up to $500,000 on an individual-choice basis with premiums based on age. See information packet for details.

Discounted Supplemental Insurances Several supplemental insurances are offered through AFLAC at discounted rates for City employees. Plans include: Accident; Cancer; Critical Care Coverage; Hospital Confinement Protection; and Short-Term Disability.

Hospital Indemnity Plan A voluntary Hospital Indemnity Plan is offered through Aetna Health Care Plan that pays you benefits when you are confined to a hospital, whether for planned or unplanned reasons, as well as for other medical services. See information packet for details.

Retirement/Savings Accounts

Florida Retirement System Participation in the Florida Retirement System (FRS) is mandatory for all eligible General employees. The FRS offers eligible employees an option between a Pension Plan and an Investment Plan. General Employees are classified in the Regular Service Class and as of July 1, 2019, the mandatory employee contribution rate is 3% of salary regardless of which plan is chosen.

Voluntary 401(a) Match Plan The City offers a voluntary 401(a) City-matching program, in which the City will contribute up to a 3% salary match on a bi-weekly basis into a 401(a) Defined Contribution account. The City will contribute a match of 1%, 2%, or 3% based on the employee selection. Vesting is 100% upon plan enrollment.

Deferred Compensation Plan (457 Plan) The City makes available a deferred compensation plan (MissionSquare 457 plan), for which the employee may voluntarily contribute to on a pre-tax basis. No employer contributions are made.

Roth IRA Savings Plan (Traditional Roth IRA/457 Roth) The City makes available a Roth IRA savings plan, through which the employee may voluntarily make after-tax contributions through payroll deductions. No employer contributions are made.

Flexible Spending Account The City offers two Flexible Spending Accounts through Benefits Outsource Inc., which provide pre-tax savings for employees. One plan covers dependent care and the other provides for medical reimbursement. Employees may set-up a flexible spending account during the annual Open Enrollment period only.

Paid Leave

Vacation General employees accrue 104 hours (8.66 hours/month) of vacation leave per year. Accrual begins immediately and may be taken after three (3) months of employment.

Holidays The City observes 11 paid holidays throughout the year.

Sick Leave / Family Sick Leave Full-time employees accrue 96 hours (8 hours/month) of sick leave per year. An employee may elect to use up to 4 days per year of accrued sick time for illness in his/her immediate family.

Paid Parental Leave Employees may receive up to twelve (12) weeks of paid parental leave following the birth of an employee's child or the placement of a child with an employee in connection with adoption or foster care.

Other Benefits

4-Day Workweek A 4-day, 10 hours/day, workweek schedule for those employees working in Departments and/or Divisions that have implemented the new schedule arrangement.

Temporary Flexible Work Schedule Employees who are able to perform their work remotely, may be allowed up to six (6) days per year to work from home.

Long Term Disability The City provides Long Term Disability insurance to eligible employees with no waiting period. The City provides, at no cost to employee, a benefit plan of 50% monthly salary benefit up to $1,000. Employees may purchase additional coverage up to 60% monthly salary benefit at a maximum of $5,000. Additional coverage is cost dependent based on age and salary.

Education Reimbursement Program The Education Reimbursement Program reimburses eligible employees for successful completion of approved courses leading to an Associate, Bachelor or a Graduate degree, including a Doctor of Philosophy degree or a Juris Doctorate degree that is directly related to the employee's position. Eligibility begins after one year of employment and is dependent on budgeted funds.

Employee Assistance Program The City offers an Employee Assistance Program to all City employees who may need free, confidential and professional counseling to help resolve personal or family problems.

Credit Union All City employees may participate in the We Florida Financial Credit Union. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Sick Leave Buy-Back Employees may