Executive Assistant

Executive Assistant

A growing industrial organization is seeking a polished and highly organized executive assistant to provide high-level support to the chief executive officer, as well as additional support to executive leadership including finance, human resources, and legal. This position plays a critical role in ensuring seamless executive operations, effective communication, and coordination across departments in a fast-paced corporate environment. This is an excellent opportunity for an experienced executive support professional who thrives in a dynamic setting, exercises sound judgment, and can manage confidential information with professionalism and discretion.

Key Responsibilities Executive & Administrative Support

• Manage complex executive calendars, scheduling, travel arrangements, and meeting coordination.
• Prepare presentations, reports, agendas, executive briefings, and correspondence.
• Track action items, deadlines, and strategic initiatives to ensure timely follow-through.
• Coordinate domestic and international travel logistics, itineraries, and expense reporting.
• Support additional senior leaders within finance, hr, and legal functions.

Strategic Coordination & Communication

• Partner with leadership teams to support organizational initiatives and operational priorities.
• Assist with executive meetings, leadership events, town halls, and company communications.
• Serve as a key liaison between executives, employees, vendors, and external stakeholders.
• Maintain confidentiality while handling sensitive business and personnel information.

Board & Corporate Support

• Coordinate board meetings, executive meetings, and related logistics.
• Prepare meeting materials, agendas, and supporting documentation.
• Maintain organized records and governance-related documentation.

Office & Process Management

• Manage filing systems, records, invoices, and administrative workflows.
• Identify opportunities to improve administrative processes and operational efficiency.
• Provide leadership and support to administrative functions within the corporate office.

Qualifications

• Bachelor's degree preferred in business administration, communications, or related field.
• 10+ years of executive administrative support experience.
• Experience supporting c-suite executives strongly preferred.
• Background supporting manufacturing, industrial, engineering, chemical, or corporate environments preferred.
• Exceptional organizational, multitasking, and communication skills.
• Strong proficiency with microsoft office suite, including outlook, word, excel, and powerpoint.
• Experience with collaboration tools such as teams and sharepoint preferred.
• Ability to prioritize competing demands, anticipate needs, and work independently in a fast-paced environment.