Executive assistant

A client of ours here in Louisville, KY is hiring for a dedicated and detail-oriented Executive Assistant with extensive experience managing high-volume administrative and operational workflows within fast-paced business environments. Proven track record in meticulously preparing and maintaining executive documentation, resolving complex operational and scheduling discrepancies, and managing rigid travel, calendar, and project deadlines with absolute precision. Exceptional at coordinating intricate executive scheduling requests and maintaining seamless, professional communication between leadership, internal staff, and external stakeholders to ensure organizational readiness. This position is a full-time permanent opportunity offering a competitive base salary and benefits package. salary: $55,000 - $60,000 per year shift: First work hours: 8 AM - 5 PM education: High School Responsibilities Manage Executive Calendar & Scheduling: Coordinate complex daily schedules, donor meetings, and board commitments using Microsoft Outlook or Google Workspace, keeping the CEO on track for local Louisville events and community engagements. Process Administrative & Clerical Tasks: Handle core clerical duties including sorting incoming mail, managing expense reports, scanning and filing documents, drafting standard emails, and maintaining organized office filing systems. Support Board Governance: Prepare agenda packets, record accurate meeting minutes, track action items, and manage communication for the non-profit's Board of Directors. Coordinate Travel & Logistics: Plan and book travel arrangements, accommodations, and itinerary logistics for regional outreach, fundraising conferences, and local site visits across Jefferson County. Field Communications & Inquiries: Serve as the primary administrative point of contact for external stakeholders, screening incoming calls, managing general email inquiries, and welcoming visitors to the non-profit's office. Draft & Edit Documents: Create, proofread, and format official correspondence, grant reports, board presentations, and internal memo documents to ensure professional alignment with the non-profit's mission. Skills Written Communication Microsoft Office Organizational Skills Handling Confidential Information Problem Solving Scheduling Maintaining Calendars Answering Phones Executive Plans Qualifications Years of experience: 3 years Experience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days. Randstad