Accounts Payable Specialist

The Lemuel Shattuck Hospital, operated by the Massachusetts Department of Public Health (DPH), is seeking an experienced Accountant II. Join our team at Lemuel Shattuck Hospital as an Accountant II, Accounts Payable Specialist. In this pivotal role, you will examine and analyze accounts payable and encumbrance data, prepare accurate payment statements, and provide valuable financial insights. You will maintain meticulous accounts payable and purchasing records while assisting with interpreting accounting records and preparing informative reports. Your expertise will ensure the smooth and efficient financial operations of our hospital, making a meaningful impact on our healthcare community.

Hours: 8:30AM-4:30PM Monday-Friday with Weekends Off


Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Interpret state, hospital, and federal regulations to ensure compliance in financial operations.
  
  
• Collaborate with vendors and hospital staff to resolve discrepancies and provide financial guidance.
  
  
• Reconcile accounts payable documents, invoices, and statements to maintain accuracy.
  
  
• Review financial records to ensure budgetary control and inform management of potential shortfalls.
  
  
• Provide technical assistance to ensure compliance with agency regulations.
  
  
• Monitor accuracy of invoices and prepare payments for goods and services.
  
  
• Enter and schedule payments, troubleshoot issues with vendors, and file payment documents.
  
  
• Prepare monthly spend-down reports, canteen checks, and daily cash receipts entries.
  
  
• Compile and record patient funds, SSI, SS, VA, and pension checks.
  
  
• Maintain systematic files, revenue ledger, and complete journal entries.
  
  
• Process receipts and deposits, and provide information to social workers for patient accounts.
  
  
• Assist with issuing meal and transportation tickets, and provide coverage for the Cashier's Office.
  
  
• Attend staff meetings and training sessions, and respond to inquiries related to accounting matters.
  
  

Required Qualifications:

• Communicate clear, precise written and oral instructions.
  
  
• Understand accounting principles, terminology, and general report writing.
  
  
• Analyze accounting data, draw conclusions, and make recommendations.
  
  
• Read and interpret financial reports, accounts, and ledgers.
  
  
• Apply and explain relevant laws, regulations, and policies.
  
  
• Perform mathematical calculations to solve accounting problems.
  
  
• Follow oral and written instructions; gather and examine records and documents.
  
  
• Maintain accurate records and prepare general and financial reports.
  
  
• Express ideas concisely in writing and communicate effectively orally.
  
  
• Exercise sound judgment and discretion with confidential information.
  
  
• Build harmonious working relationships, work independently, and thrive in a team setting.
  
  

Preferred Qualifications:

• Familiarity with state contract system.
  
  
• Understanding of state forms and procedures.
  
  
• Proficiency in proper telephone etiquette.
  
  
• Experience with MMARS computer system.
  
  

About the Lemuel Shattuck Hospital:

Lemuel Shattuck Hospital is a fully Joint Commission accredited teaching facility that provides acute, subacute, and ambulatory care to patients referred by public agencies and private sector providers. Shattuck Hospital's services help economically and socially disadvantaged patients to get high quality, cost-effective care from a staff that respects their dignity.


Located in the heart of Boston's Jamaica Plain neighborhood, the Shattuck Hospital includes 248 inpatient beds including 95 Psychiatric beds and 29 Correctional Health beds. In addition, the Shattuck has a full outpatient clinic with many specialties that offers treatment to patients of the Department of Mental Health as well as Department of Correction and House of Correction inmates and community patients.


The Shattuck hospital is on the forefront of substance use disorder treatment including a Suboxone clinic serving 200 patients. In addition to direct medical services LSH hosts and supports an array of services located on the campus, serving patients struggling with addictions and homelessness.


Learn more about: what it's like to work as a DPH nurse


Learn more about Shattuck Hospital:


Relocation information :


Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit


Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.


Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website,


ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests


For questions regarding this requisition, please contact Executive Office of Health and Human Services, Human Resources at View phone number on click.appcast.io Ext. #4

Qualifications:
First consideration will be given to those applicants that apply within the first 14 days.


MINIMUM ENTRANCE REQUIREMENTS: Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.


Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.


Substitutions:

I. An Associate's degree with a major in accounting, finance or business may be substituted for one year of the the required experience.


II. A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.


Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.


Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.


An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.