Legal Administrative Assistant

Legal Administrative Specialist – Litigation A well‑established, full‑service law firm is seeking an experienced Legal Administrative Specialist to support a busy Litigation team. This role is ideal for a detail‑oriented professional who thrives in a fast‑paced legal environment and is committed to delivering responsive, high‑quality support to attorneys and clients. The position offers a hybrid schedule, with an expectation of being in the office three days per week, subject to business needs and approved accommodations. Collaboration and in‑person engagement are core to the team’s working style. This position will operate on a hybrid schedule, requiring 3 days in office following the onboarding period. Non-exempt, 37.5 hour work week. Responsibilities Manage and track assignments using workflow and task‑management software; provide timely updates and flag issues that may impact deadlines Prepare, revise, and proofread legal documents and general correspondence Handle phone coverage, time entry assistance, scheduling, and coordination of meetings and conferences (virtual and in‑person) Maintain attorney calendars, contacts, and internal database entries Perform document comparisons, redlining, and assembly of signature packets, exhibits, and finalized materials Support intake for new matters and related documentation Process expense submissions, invoices, and payment requests through completion Coordinate travel arrangements and maintain attorney travel and desk profiles Oversee document production tasks including printing, scanning, copying, and distribution Assist with litigation support, research, and special projects as needed Take on additional administrative responsibilities as assigned Qualifications Minimum of 7 years’ experience providing high‑level administrative support Prior experience in a law firm required, with direct exposure to litigation matters Strong familiarity with state and federal court rules and electronic filing procedures Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and PDF editing tools Demonstrated ability to manage multiple priorities with accuracy, discretion, and professionalism Willingness to work overtime as required #J-18808-Ljbffr TBG | The Bachrach Group