Fiscal/ Contract Administrative Specialist

Job Description

Job Description

KeyStaff is seeking a Fiscal/ Contract Administration Specialist to join our team with Orange County, FL.

Position responsible for effectively coordinating projects to include coordination with vendors, suppliers.

REPRESENTATIVE DUTIES /ASSIGNMENTS

Monitoring contractors and vendors to ensure compliance with contracts and specifications, and monitoring and coordinating daily activities to ensure the most efficient and effective methods of service contracts.

Determines requirements and makes recommendations to handle projects with internal county resources or outside bidders. Prepares and verifies cost estimates assuring materials and services are available.

Conducts in-house reviews of facilities to ensure maintenance standards and replacement schedules are being met.

Meets with Trades Foreman assigned to a project when appropriate and reviews total aspects of work to be accomplished.

Meets with County officials, Department Director and Division Managers to review requirements, coordinate efforts and develop work schedules to completion.

Prepares and maintains accounts payable and revenue records. Analyzes and reconciles accounts to identify discrepancies.

Prepares and maintains fiscal records and accounts relating to fund expenditures, project costs, contractors’ invoice, and payroll projections. Receives, audits, verifies and processes invoices and travel reimbursements. Prepares budget transfer requests. Prepares requisitions. Maintains accurate records of goods and services ordered and received. Prepares bills for the purchase of services and maintains bill system records.

Prepares monthly and quarterly financial reports for funds, grants and projects to accurately track revenue and expenditures. Maintains an automated accounting system.

Prepares payroll timesheets for processing.

Assists in the preparing and monitoring department/division budget and expenditures. May provide functional guidance to other accounting or clerical staff.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Associate's degree and three years of progressive experience in contract administration, fiscal/financial services; or an equivalent combination of education, training or experience.

PREFERENCES Bachelor's degree in closely related field

Pay Rate: $21.51 per hour

Type of work: Temporary between 3 months-6 months depending on department needs.

Location: E. Michigan Street Orlando, FL 32806

Work Schedule:
Monday through Friday, 7:00 a.m. – 4:00 p.m. (one-hour lunch)

Apply today!

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