Administrative Assistant

Job Description

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• Open, sort, and distribute incoming correspondence, including Email, faxes and mail.
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• Type letters, memos, and other correspondence as required.
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• Maintain payroll and attendance records for the department or for assigned staff.
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• Perform reporting tasks as assigned by management.
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• Greet visitors to Department and determine whether they should be given access to specific individuals.
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• Prepare responses to departmental correspondence containing routine inquiries.
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• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work, file and retrieve documents, records and reports.
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• Prepare agendas, take meeting minutes and make arrangements for meetings.
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• Make travel arrangements, as needed.
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• May conduct research, compile data, and prepare basic papers for consideration and presentation by supervisor.
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• Maintain supervisor's schedule by coordinating and scheduling meetings.
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• Prepare Concur invoices, reports, presentations, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
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• Act as liaison with those both inside and outside the company relating to administrative issues.
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