Intern (Administration)

Position Internship – Administrative & Board Services Department Opportunity College graduates and college students are encouraged to apply. Are you interested in using your creative thinking and analytical skills to collaborate with others and complete administrative assignments? Do you want to improve your working knowledge of public works administration by being part of an agency that encourages teamwork? If so, the Inland Empire Utilities Agency offers a great opportunity for those looking to gain valuable experience while enhancing and preserving the quality of life throughout the region. The Agency’s internships are meant to be a positive experience that allows for personal growth and development. It is an ideal place for you to ask questions and learn essential job functions that will prepare you for success in your career. Ideal Candidate Thrives from collaboration and has excellent written and verbal communication skills. Desire to learn valuable skills in engineering, construction, and public works administration. Values a flexible work schedule. Wants to contribute to the wellbeing of the community. The Inland Empire Utilities Agency serves approximately 935,000 residents in western San Bernardino County and is committed to ensuring long‑term success in water resource management, environmental sustainability, and essential sanitation services. The agency is proud of its reputation in water supply reliability through a diverse portfolio of stormwater capture, recycling, reuse, and imported water supplies. General Information FLSA: Non‑Exempt. Internships are limited to 25 hours per week and 960 hours per fiscal year (July 1 to June 30). Internship are not meant to be short‑term; individuals seeking short‑term internships will not be considered. Work schedule is estimated at 20–25 hours per week; office hours are Monday through Thursday 7 a.m.–5:30 p.m. Responsibilities The successful candidate will be responsible, analytical, detail‑oriented, and will possess excellent written/verbal communication skills. Great time management skills and the ability to work on multiple projects simultaneously are required. The candidate must be willing to learn, flexible, and assist with ad hoc projects as required in a fast‑paced and changing environment. Advanced computer skills in Word, Excel, and PowerPoint are critical. Knowledge of Microsoft Access is useful. Intern staff works flexible hours as established by their supervisor. Hours will vary and are mutually agreed upon. Essential Functions Perform a full array of duties including professional administrative work. Perform data analysis, data visualization, and data processing. Conduct administrative research and statistical or financial analysis. Place orders for materials and office supplies. Conduct records research, retrieval of documents, and assist with administrative functions for capital improvement projects. Input data into spreadsheets and databases. Create and update spreadsheets with graphs, pivot tables, and charts. Perform other related duties as required. Qualification Guidelines Experience and Education Graduation from high school or GED equivalent. Graduation or current enrollment in undergraduate or graduate studies at an accredited college or university with major coursework in Business Administration, Public Administration, Finance, Economics, Operations Management, Purchasing, Materials Management or a closely related field. No prior work experience required; preference given to individuals with prior related professional work experience. Ineligibility Individuals that are a member of the California Public Employees’ Retirement System (CalPERS) are ineligible for intern positions with IEUA. Licenses and Certificates A valid class “C” California driver’s license. Knowledge of Basic principles and practices of public agency purchasing. Principles and procedures of research, basic statistics, methodology, and administrative analysis. Basic technical and administrative practices and procedures of assigned area. Record‑keeping practices and procedures related to a purchasing function. Principles of composition, basic report preparation, and writing. Graphic and tabular presentation of data, modern office practices, and equipment including a computer and applicable software. Record‑keeping and filing practices and procedures. Proper English, spelling, and grammar. Ability to Gather, organize, interpret, and analyze information and data. Prepare and interpret tables, charts, graphs, and flow charts. Organize, set priorities, and exercise sound judgment within areas of responsibility. Understand and follow written and verbal instructions. Prepare clear, concise, and accurate reports, correspondence, and other written materials. Establish and maintain effective working relationships with those encountered in the course of work. Operate office equipment including a computer and applicable software. Communicate effectively, both verbally and in writing. Understand and follow verbal and written instructions. Formulate options and make recommendations. Selection Process All employment applications will be reviewed for accuracy, completion, relevant experience, education, training, and other job‑related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process, which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and a pre‑employment physical examination including a drug screen (for safety‑sensitive position) at no cost to the candidate. EEO and Accommodation Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at View phone number on click.appcast.io or View email address on click.appcast.io at least 72 hours in advance of the need for accommodation. The Inland Empire Utilities Agency does not sponsor employment visas at the time of hire or during the course of employment. All applicants and employees must be legally authorized to work in the United States at the time of application and throughout the duration of employment. THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE. “The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences”. #J-18808-Ljbffr Inland Empire Utilities Agency